Records Coordinator

Howard University

1d•$50,000 - $60,000•Onsite

About The Position

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth. JOB PURPOSE: The Records Coordinator provides administrative, communications, and logistical support for Howard University School of Law’s Records Office. The incumbent supports the Director and Assistant Director of Records ensuring confidentiality and keeping operations running smoothly by managing student records requests, recordation of official grades, certification of graduates and exam administration processes.

Requirements

Skilled in the operation of computers, related software applications (word-processing, spreadsheet, database, graphic presentations, information management, etc.), especially Microsoft Office Suite, Workday, and standard office equipment.
Ability to exercise discretion and ensure a high-level of confidentiality.
Communicate effectively orally and in writing with a diverse population.
Skilled in the use of proper grammar, punctuation, spelling, business correspondence, composition and format.
Knowledge of office practices and secretarial science.
Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public.
Two years of college or business school and one (1) year responsible secretarial experience; or an equivalent combination of three (3) years combined, relevant education and experience.

Responsibilities

Greets visitors and directs them to the appropriate office or answers questions.
Answers phone calls and directs calls to the appropriate office or answers questions.
Works with the Director of Records to process grades received from faculty and transfer credits and converts a variety of grade components into a format conducive to calculation of final grades.
Calculates GPAs (each semester) and class rank of students (annually)
Maintains archival records and provides assistance to administrators, faculty, and others;
Maintains student records and creates files for incoming students
Assists with the bar certifications
Verifies enrollment, grades, etc. for former students and graduates
Manually manages enrollment first year and LL.M. students, as well as students enrolled in clinics and externships.
Secures exam ID numbers and distributes the ID numbers to students.
Informs students of registration and graduation due dates and provides assistance to students when needed.
Acts as a troubleshooter for problems incurred during registration.
Prepares grade changes and maintains records of the changes.
Provides the Director of Bar Preparation and Academic Support with documentation needed for first year and second year academic support program participants.
Prepares and assists the Assistant Director with the exam administration process.
Prepares CALI awards list for each semester.
Performs other job-related duties as assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.