Records Clerk

City Of Augusta GA • Augusta, GA

52d

About The Position

GENERAL SUMMARY: The purpose of this classification is to provide clerical support to the department by processing department forms and documents, entering data into program databases, and conducting records maintenance activities for the department

Requirements

• High school diploma or GED is required
• One (1) year of work experience that shows an ability to maintain steady employment in any field
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to interact professionally with all levels of people
• Excellent filing skills
• Proficiency in Microsoft Office Suite such as Word, Excel, PowerPoint and Outlook to coordinate daily work
• Detail-oriented
• Must have good telephone and people skills
• Strong analytical skills
• Excellent communication skills both written and oral

Responsibilities

• Receives, reviews, prepares and/or processes department documents such as Save and E-Verify documentation, bonds, insurance cards, state cards, and other documents.: verifies, completes and/or codes required information; enters information into department databases; updates database information; creates new files and purges old data as appropriate; and maintains copies in department files.
• Processes requests for records' and reports: receives requests; locates and retrieves records and reports; forwards to requesting personnel; and ensures records and reports are returned and filed appropriately
• Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail through postage machine; and processes bulk mailing projects.
• Maintains file system of various files/records: prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete [ documents; conducts records maintenance activities in compliance with guidelines governing record retention.
• Researches and monitors administrative data pertaining to department operations: conducts research of department files, database records, hardcopy materials, or other sources as needed; and updates data and information in department systems
• Perform other duties of a similar nature or level.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees