Records Clerk

CITY OF MABLETON•Mableton, GA

3d•$21 - $28•Onsite

About The Position

The Records Clerk performs detailed administrative and clerical work involving the receipt, processing, maintenance, retrieval, and dissemination of law enforcement records. The position is responsible for ensuring the accuracy, completeness, security, and timely processing of records in accordance with departmental policies, applicable laws, public records requirements, and state and federal reporting standards.

Requirements

High School Diploma or GED.
One (1) to two (2) years of clerical, customer service, records management, data entry, or administrative experience.
Fast, accurate typing skills (45+ WPM) and proficiency with database entry and basic office software.
Must successfully pass an extensive background investigation.
Any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.
Possession of a valid driver's license.

Nice To Haves

Associate degree in Criminal Justice, Public Administration, Records Management, Business Administration, or a related field.
Previous experience in a law enforcement, court, legal, public safety, or government records environment.
Experience using a law enforcement Records Management System (RMS).
Experience with public records requests, records retention, NIBRS, or other state and federal crime reporting requirements.
Previous fingerprinting or background-check processing experience.

Responsibilities

Receives, processes, indexes, files, and enters police incident reports, arrest records, traffic citations, accident reports, and other law enforcement records into the Department's Records Management System (RMS).
Reviews submitted reports and records for completeness, accuracy, proper documentation, and required information prior to processing and filing.
Maintains accurate electronic and physical records and ensures information is properly organized, indexed, retained, and readily accessible to authorized personnel.
Assists members of the public, attorneys, law enforcement personnel, courts, and other authorized parties with records requests and inquiries in person, by telephone, or through electronic communication.
Processes requests for police reports and other public records in accordance with applicable open records laws, privacy requirements, departmental policies, and established procedures.
Reviews records prior to release and redacts confidential, restricted, or otherwise protected information as required by law.
Processes criminal background checks, local record clearances, and other authorized records inquiries in accordance with established procedures.
Provides fingerprinting services to members of the public and other authorized individuals and maintains appropriate documentation.
Enters, verifies, updates, and retrieves information from law enforcement databases and other records systems.
Reviews data for accuracy and identifies and corrects errors, omissions, or inconsistencies to support compliance with state and federal crime reporting requirements, including National Incident-Based Reporting System (NIBRS) standards.
Assists with records audits, quality control reviews, and reconciliation of information between departmental records systems.
Maintains confidentiality and security of criminal justice information, personal identifying information, investigative records, and other sensitive departmental information.
Prepares routine reports, correspondence, documentation, and statistical information related to records activities.
Assists Records Division personnel with retention, archiving, and disposition of records in accordance with applicable retention schedules and departmental procedures.
Provides administrative support to the Records Division and assists with special projects and process improvement initiatives as assigned.
Other related duties as assigned.