Records Clerk II (Sheriff)

Madison County Commission•Huntsville, AL

8d•Onsite

About The Position

Under direction, employee maintains log of all radio traffic and computer inquiries. Checks for criminal history when application is made for pistol permits. Conducts warrant checks and maintains jail sheets. Establishes and maintains files, keeps records and performs NCIC computer operations. The Supplemental Questions on the job application are deemed necessary for the job.

Requirements

Graduation from a high school or GED.
Knowledge of telephone, typing, filing and computer operations.
Ability to effectively communicate with the public in person and by phone and with deputies using coded language.
Must be able to operate a radio, understand and convey messages as needed.
Must speak clearly and concisely.
Ability to cope with a highly stressful environment and maintain sound judgment.
Must be able to lift up to 50 pounds from time to time.
Required to receive certification in N.C.I.C.
Must be able to pass a drug screen and criminal background check.

Responsibilities

Maintains log of all radio traffic and computer inquiries.
Checks for criminal history when application is made for pistol permits.
Conducts warrant checks and maintains jail sheets.
Establishes and maintains files, keeps records and performs NCIC computer operations.
Obtains vehicle registration and driver's license information.
Conducts inquiries on subjects for wanted persons.
Checks weapons, articles, vehicles, etc. as possibly being stolen.
Obtains phone numbers, addresses and maintains a written log of all radio and computer transactions.
Checks subjects for warrants (in computer, in-house files or with other agencies) when they are booked into the jail and before being released.
Checks in-house files for warrants on subjects for other agencies.
Obtains information from subject's files for deputies, investigators, and other agencies.
Processes and maintains all paperwork on subjects that are arrested.
Properly codes subject's information, creates and maintains those files.
Seals file when a subject is granted youthful offender status by court order.
Maintains records of all convicted sexual offenders, obtaining fingerprints and photos for community notifications.
Registers all individuals of felony crimes.
Enters stolen articles, weapons, vehicles, and wanted persons in National Crime Information Center computer.
Submits requests and responds to law enforcement agencies to verify information on stolen property or wanted persons.
Sends teletypes to one or more agencies requesting assistance in locating persons or property.
Enters subject's information into RMS computer, coding each arrest properly.
Maintains written log on all computer transactions.
Performs local background checks on subjects for employers, other law enforcement agencies, security clearances and when a subject applies for or renews a pistol permit.
Prints subject's paperwork for file after each arrest.
Makes nationwide computer entries of stolen articles, weapons, vehicles, wanted persons etc.
Sends teletypes (messages) to one or more agencies requesting assistance in locating persons or property wanted by Madison County Sheriff's Office.