Records and Training Program Manager

Los Alamos Technical Associates • Amarillo, TX

1d

About The Position

The Records and Training Program Manager is responsible for managing the company’s corporate records management and corporate training programs to ensure compliance with company policies, regulatory requirements, and industry standards. This role serves as the primary administrator for records retention, document control, and training systems, while providing administrative and project support across multiple departments.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field, or equivalent combination of education and experience
• Experience in records management, training administration, document control, or a similar role
• Knowledge of regulatory compliance, records retention, and corporate governance practices
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and manage sensitive information

Nice To Haves

• Experience with training platforms, project coordination, or corporate record keeping practices preferred

Responsibilities

• Manage the Corporate Records Management Program, including creation, maintenance, auditing, retention, and destruction of corporate records
• Serve as the Corporate Records Custodian and ensure records are stored, retrieved, and disposed of in accordance with retention schedules and company procedures
• Maintain documentation supporting the Records Management Program, including retention schedules, destruction suspensions, and procedural updates
• Conduct periodic internal audits to ensure records compliance and accuracy
• Serve as the Corporate Document Control Coordinator, including maintaining the Master List of Controlled Documents and coordinating periodic document reviews
• Ensure compliance with applicable laws, regulations, and best practices related to records management, data security, and privacy
• Maintain corporate asset records and track assets throughout their lifecycle
• Organize and maintain electronic and physical filing systems for corporate, legal, financial, and contractual records
• Prepare compliance, audit, and program effectiveness reports for senior management
• Administer the corporate training system, including user access, courses, curricula, licenses, and training records (currently using Digital Chalk)
• Assign, track, modify, and archive training based on job assignments, training matrices, and task analysis requirements
• Generate training status reports and provide monthly updates to managers on current, upcoming, and delinquent training
• Archive training records for terminated employees and maintain historical training documentation
• Provide budgeting input related to corporate training platforms and resources
• Maintain and support corporate and project specific training matrices
• Provide administrative, records, audit, and reporting support to ESH&Q, Corporate Training, and the Project Management Office
• Assist with coordination and documentation for corporate projects, including processing and tracking submittals
• Support fleet administration activities including registrations, usage tracking, and insurance documentation
• Collaborate with internal departments to improve workflows, documentation accuracy, and program effectiveness

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees