Recording Secretary

Benzie Transportation • Beulah, MI

4d • Onsite

About The Position

This is a per diem position that reports to the Authority’s Board of Directors through its elected Secretary, and takes instructions and guidance from the Board Secretary, or, in his/her absence, the Board Chair. The position requires an ability to write clearly, a basic understanding of Board functions, a respect for Board members, the Management Team and any visitors. The Recording Secretary is a neutral position, that is, one must be comfortable to be a neutral bystander while those responsible for decision-making debate and grapple with issues.

Requirements

• Ability to write clearly
• Basic understanding of Board functions
• Respect for Board members, the Management Team and any visitors
• Comfortable to be a neutral bystander while those responsible for decision-making debate and grapple with issues

Responsibilities

• Attend the monthly meetings of the Board of Directors, and any special meetings they may call.
• Take minutes at those meetings that accurately and concisely record any actions taken by the Board.
• Take and record roll calls to establish a quorum and of those Board motions where roll call is used to record individual Board members’ votes.
• Take and record by number all ayes, nays, and abstention votes on any Board motions where such voting method is used by the Board.
• Write draft minutes and email them with a DRAFT watermark within three days to the Secretary of the Board for his/her review, and make any changes, if so instructed by the Secretary.
• Once the draft minutes are authorized by the Secretary, email them to the Board members, Executive Director and Management Team.
• At the Board meeting where draft minutes are reviewed, record any corrections or amendments made by the Board, and correct the draft with a strikethrough of corrected words and an underline of new wording.
• Remove the draft watermark, and email the Board-approved minutes to the Staff member responsible for posting them.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed