Recorder

TEKsystems • San Antonio, TX

3d • Hybrid

About The Position

United Services Automobile Association (USAA) is seeking an experienced Recorder / Committee Minutes Specialist to support its Risk Governance and Management Committees. This role is a 6-month contract covering a team member on medical leave and plays a critical role in producing audit-ready, legally compliant committee minutes. This position supports 11 risk-related committees and requires someone who is highly detail-oriented, discreet, and skilled at capturing complex discussions objectively and accurately.

Requirements

• 2–3+ years of experience in: Technical writing, Committee or board-level minute taking, Documentation involving legal, risk, or governance topics
• Strong ability to summarize complex discussions objectively and accurately
• Exceptional attention to detail with experience in document controls and versioning
• Proficiency in Microsoft Word (primary tool); familiarity with PowerPoint
• Ability to manage multiple stakeholders and review timelines
• High level of discretion and comfort handling confidential information
• Strong written and verbal communication skills

Nice To Haves

• Background in legal, compliance, governance, or risk environments
• Experience as a paralegal, copy editor, or legal assistant
• Prior experience working with executive committees or regulated environments

Responsibilities

• Attend committee meetings (typically up to 2 hours) as the official recorder
• Capture and document: Attendance, quorum, arrivals/departures, member vs. guest roles; Key discussions, deliberations, effective challenge, decisions, votes, and action items
• Draft clear, concise, and impartial meeting minutes using legal-approved templates
• Produce draft minutes within defined service-level objectives (typically within one week of meetings)
• Coordinate reviews and revisions with presenters, Committee Secretaries, Chairs/Vice Chairs, and Legal
• Handle confidential and executive sessions appropriately, ensuring sensitive information is managed correctly
• Maintain version control, document standards, and official historical committee records
• Archive final, approved minutes and ensure all approvals and signatures are completed
• Maintain detailed backup notes to support follow-up questions from stakeholders, auditors, or regulators
• Partner with the Committee Coordinator to track action items
• Shadow and undergo peer review with the current recorder during onboarding before working independently
• Complete writing, documentation prep, and reference updates during non-meeting time

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees