Reconciliation/HR Coordinator

Pipeline Health•Gardena, CA

43d

About The Position

The Reconciliation HR Coordinator ensures financial accuracy by comparing vendor invoices to timekeeping records, contracted terms & rates, and relevant internal company records. They are responsible for investigating discrepancies and resolving billing errors, frequently acting as a liaison between accounts payable, and external vendors to maintain accurate registry logs. Actively and consistently contributes to department operations and communications, behaves in a manner consistent with the mission, vision, and values of Pipeline Health, upholding standards of AIDET (Acknowledge, Introduce, Duration, Explanation, Thank you) patient communication.

Requirements

Three (3) + years of experience in accounting, finance, or related field, specializing in discrepancy resolution, and reconciliation.
Experience in interpreting contracts and employment agreements to ensure appropriate administration of various pay practices.
Computer skills including advanced Excel skills (formulas, vlookups, pivot tables).
Exceptional attention to detail and ability to meet strict weekly and month-end closing deadlines.
Critical thinking, service excellence and good interpersonal communication skills, ability to read/comprehend written instructions, strong organizational skills, ability to follow verbal instructions.
Proven capacity to learn, synthesize, make critical judgments, and work independently.

Responsibilities

Reviewing contractor invoices for accuracy, compliance with contract terms, rates, and approved work scope, and agreement to registry log.
Collaborate and investigate vendor statement and timekeeping discrepancies by working with human resources, accounts payable, staffing coordinators, facility directors and vendors.
Resolve invoice and/or timecard discrepancies and issues with vendors and internal leadership promptly and effectively.
Tracking invoice status, maintaining documentation, and updating relevant systems to ensure audit readiness and accurate reporting.
Provides backup support to the Central Staffing Coordinator, including onboarding clearance and data entry for contract staff
Maintain and update registry logs, including analyzing data, removing duplicates to ensure accuracy.
Strengthen and grow positive relationships with internal accounting team, vendors, and contractors.
Act as backup for the Centralized Staffing Coordinator, when needed.
Assists with other HR related projects and assignments.
Uses clear, concise, professional communication with coworkers, patients, all customers internal and external.
Uses AIDET in interactions with patients and family members.
Acts with a sense of urgency when performing tasks.
Basic unit/department maintenance such as keeping files, drawers, cabinets free from unnecessary clutter.
Reports on any equipment and or environmental issues for repair.
Abides by HIPAA (Health Insurance Portability and Accountability Act) regulations.
Speaks up to stop the line and escalates potential safety events if necessary.
Completes and attends monthly training assigned.
Other duties as assigned.