Reconciliation/Billing Specialist - Charlotte, NC

Great Lakes Petroleum•Charlotte, NC

2d•Onsite

About The Position

Responsible for timely and accurate billing of customer invoices. Ensure daily that inventory is correct and accounted for on all trucks/trailers. Keeps all records organized and noted appropriately with updates.

Requirements

4:00 AM - 12:30PM work hours
Five-day work week (including mandatory weekend hours; overtime as needed).
Proficiency in the use of Microsoft Outlook, Word, Excel, Nitro Pro, and logistics software.
Exhibit the ability to interpret and explain inventory and needed adjustments.
Detail-oriented with strong organizational, analytical, and multi-tasking skills.
Demonstrate strong interpersonal behavior.

Responsibilities

Third Party billing.
Communicate with external and internal departments to retrieve needed documentation to accurately bill out third party.
Price billing transactions and bill assigned loads (trucks).
Verify accuracy of billing data by comparing corresponding paperwork. Revise any errors prior to posting daily billing.
Post sales to DM2.
Processes credit/rebills for BOL’s, customers, and the tax department.
Respond to email requests.
Analyze fuel inventory data to ensure accuracy.
Reconcile fuel inventory data with corresponding sales orders, drivers’ paperwork, and bill of lading.
Adjust fuel inventory to account for new bill of lading, all inventory, and adjustments by utilizing operations personnel.
Communicate with internal departments to retrieve needed documentation to complete reconciliation.
Assist in month end closing and any additional invoicing as needed.