Receptionist - Part Time Bentonville

Circle of Life•Bentonville, AR

4d•Onsite

About The Position

This is a part-time position that will work a weekday schedule from 8 to 4:30, with a frequency of 2 to 3 days per week. The Receptionist manages a multi-line phone system and provides administrative and secretarial support for office operations. The role requires demonstrating compassion, empathy, and patience when interacting with patients, families, co-workers, and the public. The Receptionist represents the organization to the community in a positive manner and demonstrates flexibility, versatility, and a positive attitude in integrating additional duties. Performs other duties as assigned.

Requirements

Minimum three years prior experience operating a multi-line phone system.
Good phone presence: respectful and courteous to all callers.
Able to listen to and be supportive of callers and address their needs.
Ability to organize work, coordinate projects, set priorities, meet deadlines and follow up on assignments with a minimum of direction.
Highly skilled in use of Microsoft Office.
Excellent skills in proper English usage, spelling, grammar and punctuation; business correspondence formatting, time management, and multi-tasking.
Demonstrates compassion, empathy, and patience when interacting with patients, families, co-workers, and members of the public.
Represents Circle of Life to the community in a positive manner.
Demonstrates flexibility, versatility and a positive attitude in integrating additional duties.

Responsibilities

Manages a multi-line phone system.
Provides administrative and secretarial support for office operations.
Triage a large volume of calls on a multi-line phone system.
Activates and deactivates call service upon beginning and end of shift.
Maintains visitor log and ensures escorts as necessary.
Maintains file room including medical records and supplies.
Ensures an adequate amount of office supply is maintained and provides ordering assistance to staff as needed.
Provides administrative support for other areas of the organization as needed.
Prepares purchase requisitions as requested.
Maintains mailboxes with labels for current staff members.
Sorts and distributes mail - incoming, outgoing, and interoffice.
Creates forms, label cards, certificates.
Scans and creates forms as requested.
Prepares correspondence, does data entry in Excel spreadsheets and updates Power Point slides, as requested.