Receptionist
About The Position
The Receptionist provides operational and administrative support across a wide range of departments within the company. This role serves as the first point of contact for visitors, callers, and internal team members, delivering a polished and professional experience that reflects Fractyl’s standards. Responsibilities include managing the reception area; coordinating refreshments for meetings and company events; monitoring and maintaining office supply inventory and associated budgets; supporting shipping and mail distribution; and assisting with various cross-functional administrative projects as assigned. The ideal candidate brings exceptional organizational and critical-thinking skills, strong attention to detail, the ability to manage tasks and projects end-to-end, excellent communication abilities, strong computer skills, creativity, customer service orientation, and professionalism. Success in this role requires flexibility, reliability, and the ability to thrive in a fast-paced environment while collaborating with multiple teams. This role is onsite 5 days a week.
Requirements
- Strong computer and software proficiency, with the ability to quickly learn new tools and systems
- Excellent written and verbal communication skills
- Effective and resourceful problem-solver with sound judgment
- Highly organized and detail-oriented, with strong time-management capabilities
- Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment
- Exceptional communication skills with the ability to provide clear, professional, and welcoming interactions across phone, email, and in person.
- Highly organized and detail-oriented, able to manage multiple tasks, interruptions, and priorities while maintaining accuracy and composure
- Professional, reliable and accountable, consistently representing the company with integrity and a strong sense of ownership.
- Proactive and service-oriented, anticipating needs, solving problems, and helping create a positive, supportive environment for employees and visitors.
- 1-2 years of related experience
Nice To Haves
- Experience in biotech, pharmaceutical and/or medical device industries preferred.
Responsibilities
- Serve as Fractyl’s first point of contact by welcoming guests, managing visitor check-ins and logs, and professionally handling solicitors.
- Manage the company’s main phone line, routing calls and messages to the appropriate teams.
- Provide day-of support for onsite events and activities, ensuring smooth logistics and a positive experience.
- Coordinate internal meetings, including room preparation, catering, and required materials.
- Maintain clean, organized, and professional shared spaces such as conference rooms, dining areas, and print stations.
- Oversee office supply inventory and procurement, including kitchen and dining supplies, and track related budgets.
- Build and maintain relationships with external vendors; manage ordering, service coordination, and invoice processing from submission through completion.
- Lead office tours to familiarize employees and visitors with the workspace and procedures.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
