Receptionist - San Antonio
About The Position
The San Antonio office of Naman Howell has an immediate opening for a full-time Receptionist. The receptionist is the first point of contact for all visitors and callers and is responsible for all facility-related operations. This individual also provides administrative support to the attorneys, paralegals, and legal assistants as a file clerk. This position is a great opportunity for someone looking to enter the legal field. Historically, this position has been considered as a potential training ground for future advancement within the firm. Several individuals have been promoted to other positions within the firm as the right timing and opportunities have arisen.
Requirements
- Excellent communication skills, particularly phone etiquette
- Proficiency with Microsoft Office Suite
- Typing and transcribing
- Multi-tasking
Nice To Haves
- Bilingual in English/Spanish preferred but not required
Responsibilities
- Welcomes visitors by greeting them upon arrival; Answers external phone calls and routes callers appropriately; Addresses inquiries
- Ensures the entire office, including the reception area, kitchens, and conference rooms, are tidy, presentable and stocked with all necessary supplies; Refills copiers with paper multiple times per day
- Orders and organizes office and kitchen supplies
- Coordinates office maintenance repairs, i.e. A/C, heat, lights, etc.
- Coordinates paper shredding, picking up and returning of files
- Manages conference room reservations
- Orders catering for business functions
- Distributes incoming and drops off outgoing mail
- Processes urgent check requests; Forwards client payment to accounting
- Serves as additional administrative support person for IT and Facility Services
- Checks in and out electronic equipment to office personnel
- Updates office directory and other personnel lists
- Handles the office’s parking assignments and building access cards
- Runs errands for the office as needed
- Files legal documents into paper files; Scans and saves documents electronically; Makes copies of documents
- Opens new cases in document management system and creates hard files
- Creates contact sheets for new files
- Types dictations and letters for attorneys
- Boxes and closes files upon completion
- Maintains confidentiality for all cases
- Other duties as assigned
Benefits
- exemplary medical, dental and vision insurance
- life insurance
- long-term disability
- profit sharing/401(k) after one year of service
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
