Receptionist (Afternoons, Part-Time)

Mercy Haven•Town of Islip, NY

2d•Onsite

About The Position

Join a Meaningful Profession with Mercy Haven! Discover the difference between a job and a fulfilling career by becoming a vital part of Mercy Haven's mission. We are dedicated to providing homes and services to diverse populations in crisis, including those living with mental illness, homeless families, veterans, domestic violence victims and the elderly. Recognized as a Newsday Top Workplace on Long Island for three years, we invest in our employees' success and offer an excellent benefits package. We are currently seeking a Part-Time Afternoon Receptionist. In this role, you will be assisting the Office Manager with all office responsibilities, including set-up and breakdown of meeting spaces, the greeting of visitors, management of the front receptionist desk, and task support to all departments, as needed.

Requirements

High School Diploma or Equivalent
Proficient with Microsoft Office Suite
Experience working in an office setting and knowledge of office practices
Experience with printers, copiers, postage machine, and office equipment
Able to work in a fast-paced environment and act with a sense of urgency

Responsibilities

Greet guests and staff warmly while ensuring an efficient reception experience.
Answer phones promptly and handle public inquiries accurately.
Document all calls and visitors appropriately, referring calls to the right contacts when needed.
Support staff with office systems, procedures, and correspondence.
Organize office routines and assist with tasks like mail distribution and scheduling.
Help create a welcoming environment for meetings, guests, and staff.
Manage residential applications, files, intake data, and ensure record accuracy at admission and discharge.
Assist with reports and accountability documents for funding sources.
Maintain the office calendar, reserve meeting rooms, and update staff contact/travel records.
Send birthday cards, inspection notices, and maintain up-to-date staff information.
All other duties, as assigned.