Receptionist

MAI CO INDUSTRIES INC•Ellsworth, KS

17d•Onsite

About The Position

We are seeking a professional and organized Receptionist to join our team at Maico Industries in Ellsworth, KS. The ideal candidate will be the first point of contact for our company and will be responsible for creating a welcoming environment for guests and employees. This role involves managing the front desk, handling communications, and performing various administrative tasks to ensure the smooth operation of the office. As a Receptionist, you will play a crucial role in maintaining office efficiency and providing excellent customer service.

Requirements

High School Diploma, GED, or equivalent
2+ years’ experience as a receptionist or 2+ years’ experience in an administrative role
Hands-on experience with office equipment, e.g., fax machines and printers
Must have a professional attitude and appearance
Must possess solid written and verbal communication skills
Must be resourceful and proactive when issues arise
Excellent organizational skills
Strong multi-tasking and time-management skills, with the ability to prioritize tasks
Must demonstrate a customer service attitude and pleasant personality
Overachieving mindset and strong work ethic
Knowledge of computer systems, Excel, and Word

Nice To Haves

College Degree (Associate’s Degree) or vocational training is a plus

Responsibilities

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen, and forward incoming phone calls on a 5-line phone system
Ensure the reception area is tidy and presentable, with all necessary stationery and materials
Provide basic and accurate information in-person and via phone/email
Receive, sort, and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk
Order office supplies and keep inventory in stock
Maintain updated records and files of different media
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
Assist HR with payroll duties and inputting timecards
Organizing regular safety meetings, ordering, and filling safety cabinets regularly