Reception/Admin Support

Surety Family of Companies • Marlton, NJ

20h • Onsite

About The Position

The Receptionist or Administrative Support Specialist is responsible for managing the front desk operations, including answering and directing calls, greeting visitors, and providing entry-level administrative support. This role also involves handling mail, coordinating meeting rooms, maintaining the reception area, and scanning documents while adhering to company policies.

Requirements

• High School Diploma/GED required.
• Ability to read, analyze, and interpret general business documents.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Knowledge of Microsoft Office.
• Knowledge of a fax machine.
• Knowledge of a copier/scanning machine.
• Knowledge of a multi-line telephone.
• Attentive to details.
• Business fundamentals: recognize the importance of maintaining privacy and confidentiality of company information, as well as that of customers and co-workers, and comply with intellectual property laws.
• Customer focused: be pleasant, courteous, and professional when dealing with internal and external customers or clients.
• Dependable and reliable: displays responsible behaviors at work.
• Integrity: treats others with honesty, fairness and respect.
• Professional: maintains a professional demeanor at work.
• Proficient in English.
• Respectful: works effectively with those who have diverse backgrounds.
• Team player: demonstrates the ability to work effectively with others.
• Technology: uses information technology and related applications to convey and retrieve information; basic computer skills in Microsoft Office, email programs, and internet browsers; strong typing skills.
• Telephone skills, including a pleasant phone voice and etiquette.
• Verbal communication: maintains open lines of communication with others.

Nice To Haves

• Real Estate/Title experience preferred.

Responsibilities

• Responds quickly to a multi-line telephone system; answers and routes calls.
• Greets customers, vendors, job applicants, and other visitors in a courteous, friendly, and timely manner.
• Provides entry level administrative support including but not limited to typing, filing, copying, and coordinating calendars.
• Sorts and routes mail, correspondence, packages, and messages for timely delivery to appropriate parties.
• Coordinates meeting rooms and organizes catering.
• Maintains reception area(s) and conference room(s); keeps areas tidy.
• Scans documents.
• Adheres to company policies and guidelines.
• Performs any other duties as requested.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED