Receptionist (PT) - Apache Junction

PACS•Apache Junction, AZ

4d•Onsite

About The Position

This position provides general administrative and clerical support. The receptionist will greet and welcome patients, clients, and other visitors with a friendly and positive demeanor. Responsibilities include answering telephone calls, taking messages, or forwarding calls, and managing visitor check-ins. The role also involves handling incoming and outgoing mail, scheduling appointments, maintaining meeting room bookings, and ensuring the reception area is tidy. Additionally, the receptionist must maintain the confidentiality of all resident care information, including protected health information, and report any suspected or known violations. This position has no supervisory responsibilities.

Requirements

Must possess, as a minimum, a high school diploma or GED.
Basic knowledge of Microsoft Suite products.
Basic knowledge of clerical functions.
Basic knowledge of multiline phone system.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from managers and employees.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Candidates must possess an Arizona Level One Fingerprint Clearance Card or be able to obtain one.

Nice To Haves

Previous administrative or receptionist experience preferred.

Responsibilities

Provide general administrative and clerical support.
Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor.
Answer telephone calls and take messages or forward calls.
Check visitors in and direct or escort them to specific destinations; Inform other employees of visitors’ arrivals and cancellations.
Maintain visitor sign in log.
Handle incoming and outgoing mail.
Schedule appointments and maintain meeting room bookings.
Maintain and tidy the reception area.
Perform other duties as assigned.
Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
Maintain the confidentiality of all resident care information including protected health information.
Report known or suspected incidents of unauthorized disclosure of such information.