Receptionist

ALS • Reno, NV

2d

About The Position

The receptionist is responsible for the administrative functions for the productions office environment, along with responding to client inquiries. This position will work in a safe manner in accordance with the ALS Health and Safety Program

Requirements

• Strong customer service focus, interpersonal; and organizational abilities
• Pleasant and professional telephone manner
• Excellent and professional skills both written and verbal
• Excellent computer skills including Microsoft Word/Excel/Power Point/Outlook
• Minimum of 1 year office related experience or reception experience

Nice To Haves

• Completion of an office administration certificate or diploma preferred

Responsibilities

• Greet all internal and external costumes courteously, determines their needs and direct them to the proper person.
• Responsible for front desk coverage, ensures front desk is not left unattended for extended periods of time
• Conduct safety orientation with visitors
• Conduct onboarding orientation with all new staff
• Operate a multi-line switchboard, direct calls and take messages when necessary
• Process invoices, sort and code invoices
• Receive client samples and issues work order as needed
• Verify, correct, delete, reenter date and purge files to eliminate date duplication
• Process a variety of paperwork
• Assist in making copies of orientation packets
• Sort and log and distribute all incoming mail, courier/messenger services , and walk in deliveries in a timely manner
• Notify the appropriate employee when mail or packages arrive so they can be picked up and /or delivered in a timely manner
• Ensure that the copy machines and cabinets are stocked at all times with paper
• Stock office breakroom and assist with upkeep as needed
• Follow SOP for purchasing, creates and maintain Order Office Supplies
• Complete postage meter updates and maintain postage funds
• Maintain a positive work environment through active participation and a focus on quality customer service
• Schedule employee testing and training as needed
• Monitors and audits employee testing and training to ensure recertification before expiration
• Responsible for employee bus program
• Assist with request for fuel card access for new drivers, lost cards, new vehicles
• Set up deactivation of security alarm codes and door access cards
• Observe established safety regulations and comply with all ALS health and safety policies and procedures
• Assist site management with health and safety responsibilities including record keeping, preparing crew talks and scheduling relevant trainings
• Other duties as assigned

Benefits

• Health Coverage: Medical, Dental, and Vision
• Retirement Plan: 401(k) and Roth contributions with a company match after 6 months of employment
• Paid Time Off, Vacation
• Company paid Life Insurance
• Company paid Short Term and Long Term Disability
• Other: Ancillary benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees