FCW - SH99 JV - Receptionist

Ferrovial • Friendswood, TX

3d • Onsite

About The Position

Join Ferrovial: Where Innovation Meets Opportunity. Ferrovial is a global leader in infrastructure, solving complex problems and generating positive outcomes on people's lives. Ferrovial is leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on Nasdaq in the U.S. and the Spanish Stock Exchanges. Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy. Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. The position of an administrative assistant will provide reception and administrative organization, logistic and general support to the Administrative and Financial department.

Requirements

• Minimum of two (2) years of experience in similar administrative positions.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Effective organization skills.
• Exposure to accounting software(s).

Responsibilities

• Answer/direct calls, e-mails and other inquiries.
• Greet visitors and make introductions to employees.
• Prepare, send, receive and distribute mail and other parcels.
• Maintain company electronic calendar to schedule and reserve meeting space and equipment.
• Communicate various information including announcements and memorandums and help schedule /coordinate events.
• Coordinate with the general services suppliers like the fleet, telephone, and energy companies.
• Track, order, and maintain inventory of office supplies and equipment, including inventory relevant to the reception and waiting areas.
• Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.
• Organize the booking for hotel, flight, car, and all the necessary logistics for current and new employees or visitors.
• Organize various files, folders, and other information both physically and electronically.
• Review, reconcile and enter the invoices and inventory in applicable accounting systems.
• Collect/receive invoices, tickets, receipts, and other documentation.
• Prepare reports at various intervals and frequencies showing departmental or project accounting metrics.
• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.

Benefits

• Compelling benefits and employee wellbeing
• Global and cross-business unit mobility
• Development processes designed to ensure your professional growth
• Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed