Receptionist

Hub International Insurance•Austin, TX

8d•Onsite

About The Position

This position provides clerical and administrative support to the Executive Assistant/Office Manager, serving as the first point of contact for clients and guests while keeping daily office operations running smoothly.

Requirements

High School diploma or equivalent
1–2 years of secretarial, clerical, or administrative experience in a professional office setting
Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
Excellent verbal and written communication skills with the ability to present information to managers, clients, and the public
Highly organized multi-tasker with critical attention to detail and ability to prioritize time-sensitive assignments
Ability to maintain confidential information and work independently and under pressure
Self-motivated, resourceful, and cooperative — comfortable taking direction and adapting to dynamic processes
Confidence and professional demeanor to interact with all levels of the organization

Responsibilities

Greet and welcome guests and assist office visitors in a professional and friendly manner
Answer, screen, and route calls on a multi-line phone system; direct incoming correspondence
Process daily mail, faxes, shipments, and checks (incoming and outgoing)
Perform data entry and handle scanning, copying, printing, binding, and filing of documents
Monitor and maintain the cleanliness and readiness of the reception area and conference rooms
Maintain office and breakroom supplies
Support all organizational departments collaboratively on miscellaneous projects as needed