Receptionist

GDI Integrated Facility Services•Regina, SK

40d•$35,000 - $40,000•Onsite

About The Position

The Receptionist is responsible for a wide variety of clerical office duties in support of company administration. Includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments. The Front Desk Receptionist will also be responsible for administrating company correspondence.

Requirements

High school diploma or GED, or an acceptable combination of education and experience.
2+ years of direct work experience in a receptionist capacity.
Superior typing and dictating skills.
Able to write simple correspondence, including memos, letters, etc.
General mathematical skills.
Ability to apply understanding to carry out instructions in written, verbal, or diagram form.
Adjusts and is flexible to meet changing work needs and demands.
Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
Able to maintain filing systems and basic databases.
Excellent analytical and problem-solving skills.
Meticulous records maintenance skills.
Superior telephone manners and strong interpersonal skills.
Strong written and verbal skills to communicate with all levels of the organization and its executive team.
Strong customer service orientation.
Must be able to pass a Criminal Record Check.

Responsibilities

Cultivate a culture that promotes inclusion, innovation, productivity, and collaboration.
Build strong relationships, listen intently, and utilize clear & transparent communication.
Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
Take and record telephone, e-mail, or written message for staff members.
Receive and distribute all forms of paper correspondence.
Organize, maintain, and coordinate office records and files in their proper locations.
Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there.
As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
Provide information to staff and/or clients about special activities.
Observe and report any security issues to the Heath and Safety Manager.
Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
Maintain the reception in a tidy and presentable manner.
Accept and monitor inbound shipments as necessary.
Ensure ALL couriers are taken care of in a timely manner
Other duties as assigned.