Receptionist - Temporary Assignment

CCARC INC•New Britain, CT

3d•$20 - $21•Onsite

About The Position

This position is being offered as a temporary 3-month trial assignment to evaluate the needs of the department and the overall success of the role. At the conclusion of the trial period, the position will be reviewed. Depending on organizational needs, operational outcomes, and the success of the assignment, there may be an opportunity for the position to become permanent; however, this is not guaranteed. The person in this position will perform administrative duties for CCARC, including but not limited to answering telephones, word processing, faxing, data entry, copying, filing, and assisting in Human Resources and recruiting functions as needed. As the 1st person of contact with CCARC, this person must be kind and professional in all aspects of this position.

Requirements

High School Diploma / GED
Proficient with Microsoft suite, database management, and general computer applications
Must have a valid Driver’s License
Ability to follow instructions.
Strong verbal and written communication skills. Strong people skills.
Neat and accurate recordkeeping.
Be cooperative and versatile; work as a team member.
Must complete the Agency’s Employee Training
Administrative experience
Ability to follow instructions and maintain confidentiality and professionalism

Responsibilities

Greet all visitors and direct them accordingly
Answer telephones, direct calls accordingly, and record messages if necessary
Perform general secretarial work as required by CCARC staff, including but not limited to letters, memos, certified mail, scanning, filing, etc.
Process incoming mail; Open, stamp, and distribute mail accordingly; stamp any outgoing mail
Scan and file any reports/documents as necessary (including training records)
Employee relations: Send out Sympathy, celebration, and get well soon cards; send out monthly Anniversary and Birthday celebration memos to staff
Keep track of office supply inventory and order as necessary; process purchase orders
Assist with recruiting tasks such as scheduling interviews, processing both motor vehicle and background checks, review the Abuse and Neglect registry for potential new hires
Processing monthly reports, including but not limited to employee anniversary, birthday, and postage reports
Assumes other duties as assigned by the Manager and Director of Human Resources
Maintain good daily attendance (days of absence, illness).
Cooperative and versatile and works well independently as well as a team