Receptionist

Company3 • Santa Monica, CA

1d • Onsite

About The Position

The Receptionist is responsible for greeting guests upon entry and checking them in to their respective areas. They are the first face people see upon entering the buildings. The receptionist answer and direct employees in a polite and friendly manner and maintain standard office equipment on a regular basis. This position will require working in our Santa Monica studio on a regular basis. You may also be required to travel and work out of our studio in Hollywood, as needed.

Requirements

• Self-motivated with strong interpersonal communication skills and superior client service skills.
• Excellent organizational skills with proven attention to detail.
• Excellent written and verbal communication skills with a good command of the English language.
• Ability to work in a fast-paced environment.
• Resourcefulness and exceptional time management skills.
• Strong knowledge of the Microsoft Office software, including Word, Excel, PowerPoint and Outlook.
• Excellent typing skills.
• Can lift/carry boxes weighing up to 20 pounds.
• Ability to multi-task, prioritize, and work under high pressure with short deadlines.
• Demonstrated experience using a multi-line phone system.
• Demonstrated experience editing and composing business communications (i.e., letters, notices, e-mails).

Responsibilities

• Greet clients and employees, assisting them throughout their session.
• Answer incoming calls, direct calls to the appropriate staff, and answer general inquiries (telephone, e-mail, walk-in).
• Work closely with our Scheduling department to maintain current production schedules.
• Compose daily supervised and unsupervised session reports for the studio.
• Assign and deactivate studio access badges.
• Order, update, and assist with security audits for all offices, conference rooms, and bays.
• Create facility tickets and enter studio ticketing system.
• Distribute paychecks, log, and mail unclaimed checks.
• Conduct onsite parking audits.
• Conduct nightly security briefing with onsite personal and review operation reports.
• Communicate call times with Client Services department.
• Liaison between employees and management as needed.
• Create email distribution lists for show creations or departments.
• Onboard new hires: Parking, badge ordering, input contact and picture in LDAP, confirming department and company aliases.
• Compose weekend and holiday session reports for the studio.
• Draft studio wide memos.
• Assist HR & Resource Management during employee offboard process by collecting company equipment and access badges.
• Train new team members.
• Other tasks as needed.

Benefits

• A comprehensive package of health, retirement, and insurance benefits and paid time off (for eligible part-time employees working 25 or more hours per week and full-time employees in the US).
• Retirement, select insurance benefits, and where required by law, health benefits (for eligible project hires and part-time employees working less than 25 hours per week in the US).
• Local benefits plan offerings as adopted and amended from time to time will apply (for roles filled in Canada and other territories).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees