Receptionist/Care Coordinator

Anew Behavioral Health•Xenia, OH

3h•Onsite

About The Position

The Receptionist/Care Coordinator is responsible for coordinating and scheduling appointments for clients, providing excellent customer service, and collaborating closely with other scheduling staff. The role involves answering telephones, scheduling client services, performing insurance verification, confirming and rescheduling client appointments, greeting and assisting clients during check-in, and obtaining client documentation.

Requirements

Excellent interpersonal skills (verbal and written)
Organizational skills
Proficiency in MS Office
Ability to utilize online EHR platforms
Understand and follow HIPAA compliance
A High school diploma
Must pass all Federal and State background checks.
Other background checks will be conducted for licensures and certifications according to company policy.

Nice To Haves

An associate’s degree in a Healthcare related field is preferred.
Prior experience in appointment scheduling, customer service, or a related field is preferred.

Responsibilities

Welcomes and greets all clients as they arrive and notifies providers of client arrival.
Checks client in for appointment and scans all client-completed paperwork/updates to the electronic health record.
Verifies client insurance and collecting co-pay during time of arrival and when scheduling via phone.
Schedules new clients for intake appointments; provides explanation to client of what to bring, what to expect at first appointment, and collects payment/insurance information.
Orients client to the space and providing company information such as patient rights information, privacy information, and other required notifications.
Answers all incoming calls in an efficient, pleasant, and professional manner and answer inquiries related to appointments, services, and general information.
Confirms client’s appointment and information to update systems to reflect any changes such as phone number, address, insurance, and other pertinent file information.
Schedules client’s return appointment and checks client out at end of visit and send client satisfaction survey after visit.
Works with clients to address concerns promptly and professionally.
Also, work with client and billing to resolve any client insurance issues that impacts client’s ability to receive treatment.
Assists in gathering client information to assist billing department in the event of a coding denial.
Maintains professional relationship with clients and vendors as the face of Anew Behavioral Health for the client’s care experiences.
Maintains medical records and correspondence files by recording cancellations, rescheduling, and appointments.
Manages correspondence delivered to worksite.
Attends all required company education seminars/trainings and participates in team/company meetings.
Other duties as assigned.