Receptionist/Assistant Project Controls Specialist

Saber Power Services • Rosharon, TX

18d • Onsite

About The Position

Saber Power Services, LLC is seeking a professional and dedicated Receptionist/Assistant Project Controls Specialist for its Rosharon office. The role supports the Field Service management team with project takeoffs, project tracking, client requests, timekeeping, administrative functions, and process improvements, while also serving as the office receptionist.

The position performs technical, general, and clerical administrative services, taking direction while also working intuitively to help meet department goals. It requires sound knowledge of privacy and record-keeping laws, as well as the integrity and discipline to maintain the confidentiality of vital records. Safety is emphasized as the organization’s top priority.

Requirements

• Proficiency in Microsoft Office.
• Excellent written and verbal communication skills.
• Ability to prioritize and strong problem-solving skills.
• Ability to multitask in a fast-paced, deadline-driven environment.
• Ability to maintain professionalism and a positive attitude.
• Knowledge of privacy and record-keeping laws and ability to maintain confidential records.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Answer, screen, and transfer phone calls; greet clients and visitors.
• Assist with the first-day onboarding experience for new hires.
• Order food and arrange conference rooms for meetings.
• Maintain a clean and aesthetically pleasing reception area.
• Schedule training and background checks.
• Submit badge requests, per diem documentation, and other materials to clients.
• Support the Field Services Project Controls team with client time and equipment systems, including TRACK, AES, CCM, CAMPS, and MESCH.
• Support the Procurement and Asset team with purchase order creation and invoice tracking.
• Gather project documentation, including timesheets, expenses, and invoices.
• Reconcile time.
• Track and invoice external training classes and create certificates for them.
• Assist with employee onboarding and training.
• Maintain employee files and training logs.
• Assist with project takeoffs, project tracking, client requests, timekeeping, administrative functions, and process and procedure improvements.
• Perform other tasks as assigned by the manager.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Long-term disability insurance
• Short-term disability insurance
• Life insurance
• 401(k) with matching
• Flexible benefit account
• Outstanding work environment
• Employee office barbecues, fishing tournaments, and casino parties

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed