Receptionist/Asst Project Controls Specialist

Saber Power Services•Rosharon, TX

9d•Onsite

About The Position

Saber Power Services is seeking a professional, dedicated individual with a positive outlook for a Receptionist/Assistant Project Controls Specialist position in our Rosharon office. Working under the supervision of the Field Services Senior Business Operations Manager, the Receptionist/Assistant Project Controls Specialist will be responsible for assisting the Field Service management team with project take off, tracking projects, client requests, timekeeping, administrative functions and improving processes/procedures as well as serving as the receptionist for our Rosharon office. The Receptionist/Assistant Project Controls Specialist will perform a variety of technical, general and clerical administrative services. The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner. The Receptionist/Assistant Project Controls Specialist must also possess a solid knowledge of privacy record keeping laws, and have the integrity and discipline needed to ethically oversee and effectively maintain the confidentially of vital records.

Requirements

Proficiency in Microsoft Office
Excellent communication skills – written and verbal
Ability to prioritize and strong problem-solving skills
Must have the ability to multi-task in a fast paced and deadline driven environment.
Must be able to always maintain professionalism and a positive attitude.

Nice To Haves

Bachelor’s degree preferred but not required

Responsibilities

Serve as the face of Saber by answering, screening and transferring phone calls and greeting clients and visitors
Assist with first day onboarding experience for new hires
Order food/arrange conference rooms for meetings
Maintain a clean and aesthetically pleasing reception area
Schedule training and background checks
Submission of badge requests, per diem documentation, etc. to clients
Support Field Services Project Controls team with client time & equipment systems (i.e., TRACK, AES, CCM, CAMPS, MESCH, etc.)
Support Procurement and Asset team with purchase order creation and invoice tracking
Gathering of project documentation (i.e., timesheets, expenses, invoices, etc.)
Time reconciliation
Track, invoice and create certificates for external training classes
Assist with employee onboarding and training
Maintain employee files and training logs
All other tasks as assigned by manager