Receptionist/Assistant Project Controls Specialist

Saber Power Services•Rosharon, TX

17d•Onsite

About The Position

Saber Power Services, LLC (SPS), a full-service EPC, engineering, procurement, construction, testing, and commissioning company specializing in medium- and high-voltage electrical infrastructure, is seeking a Receptionist/Assistant Project Controls Specialist for its Rosharon office. Reporting to the Field Services Senior Business Operations Manager, this role supports the Field Service management team with project takeoffs and tracking, client requests, timekeeping, administrative work, and process improvement, while also serving as the office receptionist. The position combines technical, general, and clerical administrative services and requires the ability to take direction while also working independently to support department goals. It involves maintaining confidential records with integrity and observing applicable privacy and recordkeeping requirements. The receptionist responsibilities include answering and directing calls, greeting visitors, supporting new-hire first-day onboarding, arranging food and conference rooms for meetings, and maintaining the reception area. Project controls and administrative support includes scheduling training and background checks; submitting badge requests and per diem documentation; helping the Field Services Project Controls team use client time and equipment systems; supporting procurement and asset teams with purchase orders and invoice tracking; gathering project documentation; reconciling time; tracking and invoicing external training classes and creating certificates; and maintaining employee files and training logs. Other duties may be assigned by the manager. Safety is identified as the organization’s top priority. The company describes itself as employee-focused and highlights employee events and an inclusive, positive work environment. The role is based in the Rosharon office.

Requirements

Proficiency in Microsoft Office.
Excellent written and verbal communication skills.
Ability to prioritize and strong problem-solving skills.
Ability to multitask in a fast-paced, deadline-driven environment.
Ability to maintain professionalism and a positive attitude.
Integrity and discipline in maintaining confidential records.
Bachelor’s degree preferred but not required.

Nice To Haves

Bachelor’s degree.

Responsibilities

Answer, screen, and transfer phone calls; greet clients and visitors.
Assist with the first-day onboarding experience for new hires.
Order food and arrange conference rooms for meetings.
Maintain a clean and aesthetically pleasing reception area.
Schedule training and background checks.
Submit badge requests, per diem documentation, and other client-related materials.
Support the Field Services Project Controls team with client time and equipment systems, including TRACK, AES, CCM, CAMPS, and MESCH.
Support the Procurement and Asset team with purchase order creation and invoice tracking.
Gather project documentation, including timesheets, expenses, and invoices.
Reconcile time.
Track and invoice external training classes and create certificates.
Assist with employee onboarding and training.
Maintain employee files and training logs.
Assist with project takeoffs, project tracking, client requests, timekeeping, administrative functions, and process and procedure improvement.
Perform other tasks as assigned by the manager.
Maintain confidential records ethically and professionally.