Receptionist/Assistant Bookkeeper

Cypress Homes • Appleton, WI

23h • Onsite

About The Position

Cypress Homes, Inc. -- Appleton, WI Receptionist/Assistant Bookkeeper We build more than homes; we build trust. If you're the kind of person who enjoys helping people, keeping an office organized, and making sure important financial and administrative details are handled correctly, this is a great opportunity to become an essential part of a residential construction team. You'll be the welcoming face and voice of Cypress Homes while providing dependable administrative and bookkeeping support throughout the company. This role is ideal for someone personable, accurate, organized, and equally comfortable assisting a visitor, coordinating a meeting, entering an invoice, or tracking down a missing receipt.

Requirements

• Friendly, professional, and comfortable serving as the first point of contact for visitors and callers
• Strong organizational and multitasking skills
• Careful attention to detail and accuracy when handling financial information
• Strong written and verbal communication skills
• Comfortable following established processes and maintaining organized records
• Proficiency with Microsoft Office
• High school diploma required
• One to three years of administrative, receptionist, bookkeeping, or office-support experience preferred

Nice To Haves

• Bookkeeping, accounting support, or QuickBooks experience is helpful but not required
• Experience with accounts payable, accounts receivable, reconciliations, or construction accounting is a plus

Responsibilities

• Greet and assist visitors in a friendly and professional manner
• Answer, screen, and direct incoming telephone calls
• Manage incoming and outgoing mail, deliveries, and packages
• Maintain a clean, organized, and welcoming front office and design area
• Coordinate appointments and meetings and assist with calendar maintenance
• Copy, bind, and distribute project contracts
• Create project files and maintain blueprint and document-storage areas
• Keep office supplies stocked and organized
• Assist departments with mailing, research, scanning, copying, filing, and other administrative projects
• Provide occasional executive or personal-assistant support, such as research and coordination of small projects
• Enter project bills, recurring operational bills, and credit-card charges
• Match receipts to credit-card statements and research discrepancies
• Assist with vendor-statement reviews and research aging balances
• Prepare project draws and update project cost breakdowns for review
• Reconcile, scan, label, attach, and file paid draw documentation
• Create and update vendor and customer profiles
• Enter approved project change orders
• Gather, organize, verify, and prepare completed job files for storage
• Collect and maintain vendor certificates of insurance
• Maintain drafting-agreement, billing, and builders' risk insurance logs
• Follow up with staff regarding missing documentation
• Assist with preparation for insurance audits
• Support sister companies with accounts receivable, accounts payable, bank reconciliations, and client or vendor communication

Benefits

• Paid holidays and generous PTO
• 401(k) with company match
• Health, dental, and vision insurance options
• Company-paid life, short-term disability, long-term disability, and AD&D insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED