Receptionist and Travel Office Administrator

Sofidel•Las Vegas, NV

About The Position

Receptionist and Travel Office Administrator Sofidel America, a subsidiary of the Sofidel Group, is a major manufacturer of paper products worldwide. Established in 2012 and based in Horsham, PA, Sofidel America operates manufacturing plants in eight states, including Florida, Wisconsin, Nevada, Oklahoma, Ohio, Mississippi, and Minnesota. With subsidiaries in 12 countries and over 7,000 employees globally, Sofidel Group is a leader in the industry. We are seeking a Receptionist to join our team at the Las Vegas Blvd office. The Receptionist will play a pivotal role in providing administrative support to the corporate office of Sofidel America. Responsibilities will include receptionist duties, administrative and clerical support, travel management, and maintaining of office and kitchen supplies.

Requirements

Associate's or bachelor's degree preferred.
Minimum of 3 years of general work experience in customer service or administrative support.
Proficiency with MS Office products.
Strong communication skills, both verbal and written.
Ability to lift and carry objects up to 25 lbs.
Willingness to learn new software such as SAP, Concur
Previous experience as a receptionist or administrative assistant.
Strong organizational skills and attention to detail.
Intermediate Excel skills.

Nice To Haves

Bilingual (Spanish/English) preferred for communication.

Responsibilities

Answer incoming telephone calls and emails, directing inquiries to the appropriate staff members, departments, or voicemail, and taking messages as needed.
Greet guests, visitors, applicants, and vendors; maintain a visitor log and announce arrivals to the appropriate staff members.
Provide ongoing employee relations with positive communication and actions.
Provide general administrative and clerical support, including photocopying, faxing, scanning, sorting and distributing mail, and managing voicemail.
Manage incoming and outgoing mail and packages.
Maintain conference room schedules and reserve rooms as requested.
Maintain and update the company directory.
Manage and coordinate office supplies and maintenance while supporting daily administrative operations to ensure smooth workflow and notifying supervision of any issues or needs
Support internal lunch events, social gatherings, and business meetings as needed.
Manage all domestic travel (flights, hotels, ground transportation, rental cars) bookings and provide occasional coordination for international travel.
Monitor travel alerts and coordinate rebooking or assistance as needed to ensure employee safety and minimize disruptions.
Maintain traveler profiles in the booking system.
Provide basic guidance on company travel and expense policies.
Confirm itineraries and distribute travel details to travelers.
Maintain records of travel bookings and associated expenses and prepare summary reports for review and reconciliation.