Office and Accounting Administrator
About The Position
We are a growth stage company that creates software solutions combining lean principles, predictive and prescriptive analytics, and machine learning to transform hospital and infusion center operations. More than 190 health systems and over 1,200 hospitals and centers across 49 states rely on our award-winning products and expert change management services to increase patient access, decrease wait times, and reduce healthcare delivery costs. We have raised more than $300 million from top-tier investors such as Bain Capital, Insight Partners, and Goldman Sachs. We have been named among the top 100 AI companies in the world. The Office and Accounting Administrator is a key member of our Operations team, reporting to the Senior Accounting Manager. This role plays an essential part in supporting both our office operations and accounting functions at our Santa Clara, California headquarters. This position requires a proactive, self-directed individual who will work onsite daily.
Requirements
- Bachelorâs degree or equivalent years of experience
- Minimum 2 years of related experience, preferably in a tech startup
- Proficiency with Google Workspace and MacBook systems
- Strong organizational skills with the ability to manage multiple workflows and priorities simultaneously
- High level of integrity and discretion when handling sensitive financial or personnel information
- Self-starter mindset with the ability to take ownership of tasks and follow through with minimal direction
- Clear communication skills with the proactive nature to ask questions for clarification
- Proven ability to build trust and foster effective working relationships across all levels of the organization
- Team-oriented mindset focused on advancing shared goals in alignment with established processes
- Strong attention to detail and a commitment to producing high-quality, accurate work
Responsibilities
- Greet and assist visitors while maintaining a welcoming office environment
- Manage office and kitchen inventory, including purchasing, stocking, and organizing supplies
- Ensure common areas and conference rooms are properly equipped and consistently maintained to a professional standard
- Coordinate with the Property management and service vendors for repairs, maintenance, and inspections
- Provide timely and effective communication regarding office operations, facilities matters, and workplace logistics
- Manage mail and package logistics, including distribution, digital scanning, and securely routing checks to lockboxes
- Support meeting scheduling, travel logistics, and coordinating team events and happy hours
- Partner with the IT team on employee asset management and onboarding and offboarding logistics
- Support the accounting team with expense management, corporate card administration, and processing financial transactions
- Maintain accurate digital records and documentation to ensure compliance with company policies
Benefits
- Intellectual and emotional satisfaction of solving tough operational problems in healthcare while improving patient access and saving lives!
- Competitive compensation package that includes base salary, target bonus, and stock options
- 401(k) Match
- Comprehensive healthcare benefits
- Generous Paid Time Off and Parental Leave
- Monthly reimbursement for Skill Building
- Monthly reimbursement for Wellness, Transportation, and/or Home Office
- Education Reimbursement for select courses/programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
