Accounting Administrator

Aston Carter•Berwyn, IL

2d•$24 - $26•Hybrid

About The Position

Join a dynamic team in the architecture, design, and engineering industry as an Accounting Administrator. You will process 30–50 vendor invoices weekly, ensuring accuracy and timely entry, prepare and reconcile employee expense reports, and perform accounts receivable (AR) and accounts payable (AP) functions. Additionally, you will conduct general collections and credit follow-up with vendors, assist with vendor onboarding, and maintain organized records of financial transactions. Your role will also involve reconciling bank statements, assisting with month-end close activities, and supporting internal audits.

Requirements

Proficiency in accounting, accounts payable, accounts receivable, and data entry.
Experience with invoicing and expense management.
Strong proficiency in Microsoft Excel and Microsoft Office.
1–2 years of experience in an accounting or administrative support role, preferably within the AEC industry.
Excellent attention to detail and organizational skills.
Strong communication and follow-up abilities.
Ability to work independently and manage multiple priorities.

Responsibilities

Process 30–50 vendor invoices weekly, ensuring accuracy and timely entry.
Prepare and reconcile employee expense reports.
Perform accounts receivable (AR) and accounts payable (AP) functions.
Conduct general collections and credit follow-up with vendors.
Assist with vendor onboarding, maintenance, and periodic updates.
Maintain organized records of financial transactions and supporting documentation.
Reconcile bank statements and assist with month-end close activities.
Support internal audits by preparing documentation and responding to inquiries.
Enter and update financial data in spreadsheets and accounting systems.
Assist with purchase order tracking and matching to invoices.
Provide general administrative support to the accounting and finance team.