Receptionist and Office Administrator
About The Position
Serve as the first point of contact for all visitors, delivering exceptional customer service and maintaining a professional, welcoming reception area. Process incoming and outgoing mail, packages, and courier deliveries with accuracy and efficiency including following UPS and US Postal Service guidelines. Provide high-level administrative support to the President/CFO, including calendar management, meeting coordination, expense reporting, and travel arrangements Coordinate executive team meetings, including scheduling, room reservations, agenda preparation, and minute-taking as needed. Handle confidential information with discretion and professionalism. Lead all office clerical duties including answering phone calls and emails, and manage daily correspondence (e-mail, letters, packages, etc.). Monitor and maintain adequate stock levels of office and kitchen supplies and place orders to ensure . Lead the planning and execution of office events, managing all aspects from concept through completion including venue, catering, transportation, and materials Lead and project manage office events including planning design and production while managing all project delivering elements within time limits. Organize facilities and manage all event details such as décor, catering, transportation (if applicable) and equipment/promotional materials as required. Partner with the Sales team to organize and maintain the Sample Room. Serve as primary contact with company’s IT department to obtain information on administrative/ telecommunication issues and handling paperwork for purchasing office supply equipment (i.e., computer, printers, etc.). Act as liaison between the Company’s IT department and Saddle Brook employees to resolve issues with office printers and video conferencing equipment. Support new employee onboarding process, including workspace preparation and first-day coordination Support the NA President / Global CFO on any ad hoc projects. Provide administrative support to cross-functional teams as needed.
Responsibilities
- Serve as the first point of contact for all visitors
- Process incoming and outgoing mail, packages, and courier deliveries
- Provide high-level administrative support to the President/CFO
- Coordinate executive team meetings
- Handle confidential information with discretion and professionalism
- Lead all office clerical duties including answering phone calls and emails, and manage daily correspondence
- Monitor and maintain adequate stock levels of office and kitchen supplies and place orders
- Lead the planning and execution of office events
- Lead and project manage office events including planning design and production while managing all project delivering elements within time limits
- Organize facilities and manage all event details such as décor, catering, transportation (if applicable) and equipment/promotional materials as required
- Partner with the Sales team to organize and maintain the Sample Room
- Serve as primary contact with company’s IT department to obtain information on administrative/ telecommunication issues and handling paperwork for purchasing office supply equipment (i.e., computer, printers, etc.)
- Act as liaison between the Company’s IT department and Saddle Brook employees to resolve issues with office printers and video conferencing equipment
- Support new employee onboarding process, including workspace preparation and first-day coordination
- Support the NA President / Global CFO on any ad hoc projects
- Provide administrative support to cross-functional teams as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
