Receptionist And Administrative Assistant
About The Position
My client, a reputable company in Tampa, FL, is hiring for an Operations Admin Assistant with tons of growth opportunity! Job Description: Incoming call routing, fax/mail routing, ordering office supplies, printing/collating client proposal packets, performing data cleanup, etc. This person will greet everyone as they enter and ask them how they can help that individual. This person will also be responsible for all outgoing and incoming mail and all FedEx/UPS incoming & outgoing packages. Routing phone calls to the appropriate employees in the office. (25-35 per day) Scheduling and blocking the calendar for their Meeting Rooms. They will be office supplies once per week for their office. Perform mail routing process duties which includes front-end scanning of paper mail, downloading documents from insurance carrier websites, applying specified file naming conventions and attaching to specific activity codes. May have to cover calls and mail routing for multiple locations when needed.
Requirements
- Ability to multi-task
- 6 months to a year of office/ computer experience
- Detail oriented
- Ability to use a computer, scanner, pdf's, office phones, create messages
Responsibilities
- Incoming call routing
- Fax/mail routing
- Ordering office supplies
- Printing/collating client proposal packets
- Performing data cleanup
- Greet everyone as they enter and ask them how they can help that individual
- Responsible for all outgoing and incoming mail and all FedEx/UPS incoming & outgoing packages
- Routing phone calls to the appropriate employees in the office. (25-35 per day)
- Scheduling and blocking the calendar for their Meeting Rooms
- They will be office supplies once per week for their office
- Perform mail routing process duties which includes front-end scanning of paper mail, downloading documents from insurance carrier websites, applying specified file naming conventions and attaching to specific activity codes
- May have to cover calls and mail routing for multiple locations when needed
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
