Receptionist/Administrative Assistant

The Salvation Army USA Central Territory • Saginaw, MI

1d

About The Position

The Receptionist/Administrative Assistant provides general
office and project related support including assisting visitors, volunteers and
staff, answering telephones, and general administration/receptionist duties.

Requirements

• High School diploma or GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• Maintain strict confidentiality
• Excellent typing skills
• Excellent organizational skills
• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed
• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Responsibilities

• Manages and distributes incoming calls, mail, email, and faxes.
• Maintain a professional and compassionate attitude when interacting with all guests, clients, and public persons both in the office and on the phone.
• Maintains inventory of supplies, furnishings, equipment; ordering supplies as needed.
• Maintain tidy appearance of front office and lobby.
• Prepares documents and letters to copy, distribute and file.
• Maintain office files, mailing lists, and other records.
• Assist in preparing various programs, schedules, reports, and meeting minutes as may be needed and in preparation for meetings.
• Submit Corps statistics on a monthly basis.
• Assist in organization, coordination, and implementation of special community and church events.
• Provide Administrative Reporting of Corps’ financial statements to DHQ Corps Accounting Center
• Make timely deposits of funds received (cartridges, grants, contributions, allocations, etc.)
• Transmit deposit and manual/Imprest check detail to Corps Accounting.
• Submit accounting items at least once a week.
• Assist in screening clients to determine eligibility for assistance.
• Assist in the maintenance of Case Work records. Learn and operate ServicePoint client database.
• Assist in stocking food pantry and filling bags with appropriate food items; distributing food, personal needs, and various vouchers as needed.
• Maintain schedule for Social Service appointments, communicating effectively with Social Service staff.
• Perform other duties as assigned

Benefits

• Health Care Benefits which include: Medical Dental Vision Hearing Flexible spending accounts AFLAC Voluntary life insurance benefits Short-Term and Long-Term Disability options Pet Insurance
• Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
• Vesting starts after three years of employment, 100% vested after five years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
• Employee Discounts
• Paid Time Off which includes: Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available.
• Up to (6) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
• The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days per year based on date of hire.
• Birthday off with pay.
• Paid holidays are effective immediately.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED