Administrative Assistant/Receptionist

Calista Corporation

3d•Onsite

About The Position

As the Administrative Assistant/Receptionist, you will work on-site in Anchorage by supporting the various technical and administration functions to ensure efficient and effective operations for multiple Brice 8(a) companies. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Assignments are deadline driven so you must be able to set priorities, take ownership of projects, work efficiently and provide a consistent level of high-quality work in a high-pressure environment.

Requirements

Background in administrative and accounting functions
Strong experience in Microsoft Office Suite
Excellent oral and written communication skills, and ability to multi-task and manage time.
Ability to work in a team environment.
Ability to work in an Alaska Native Corporation multi-business environment.
Two years’ experience working in a professional office environment required
Experience with Microsoft Office and especially Excel required

Nice To Haves

Associate’s degree in business or Accounting preferred

Responsibilities

Schedules conference rooms and assists in setting up meetings
Orders/stocks office supplies
Orders/stocks kitchen supplies
Orders office lunches
Orders office supplies for new employees
POC for copier issues/ monthly meter readings
Open/close kitchens daily to include coffee and late machines, dishwasher unloading and loading, overall tidiness, organizing, cleanliness of appliances, weekly refrigerator cleanout
Open/close conference rooms daily to include cleaning of white boards, tidiness
Open/close copy areas daily to include organizing, tidiness, restocking copiers
Expediting as required
Additional support as needed
Work in a constant state of alertness and in a safe manner.
Perform any other duties as assigned.
Assists in the preparation of expense reports
Assist in pulling invoices from vender portals, logging and emailing them to A/P
Assists in credit card reconciliations including mid-month, monthly, and year-to-date
Assists in locating missing company credit card receipts
Assists in monthly and year-end A/P close
Answers and screens incoming calls and takes messages
Welcomes visitors by greeting them and directing them to appropriate location
Maintains guest sign-in sheet
Maintains reception area to include daily tidiness, cleanliness, company paraphernalia stocked
Picks up mail daily and distributes to staff
Receives packages and certified deliveries
Prepares and schedules USPS, FedEx, and UPS shipments
Coordinates pick-ups and drop-offs with various couriers and deliveries
Weekly recycling of office boxes
Report on office maintenance/security issues to Office Coordinator

Benefits

Competitive wages and bonus programs
Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
Tuition reimbursement.
Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
FSA health care and/or dependent care/HSA with HDHP.
Dental and Vision Insurance.
Employee Assistance Program for you and your family.
Company paid Life Insurance, AD&D, & LTD.
Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
0-2 years 15 days
3-5 years 23 days
6-9 years 27 days
10-14 years 30 days
15-19 years 33 days
20 or more years 37.5 days
10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
401(K) match at $0.50 on the dollar up to 6% of your contribution.