Receptionist - Administrative Assistant

Westminster Communities of Florida•Orlando, FL

18h•Onsite

About The Position

Westminster Communities of Florida is seeking to hire a receptionist/administrative assistant to serve our Community Support Services office. This individual ensures a professional and welcoming first impression for all visitors and guests. The receptionist/administrative assistant performs a wide range of general office duties, including administrative and clerical tasks, and delivers secretarial support for special projects as assigned.

Requirements

High school and college/vocational/technical training
Equivalent educational and work experience for a business environment
Demonstrate excellent telephone etiquette and professional greeting skills.
Use telephone systems and general office equipment effectively in daily operations.
Communicate clearly and professionally with individuals of varying ages and hearing capabilities.
Apply basic computer skills, including Microsoft Office suite (i.e. Word, Excel, Outlook, etc.)
Maintain accuracy, attention to detail, and a deadline-oriented approach to assigned work.

Responsibilities

Serve as the first point of contact for CSS by answering and directing telephone calls, greeting office guests professionally, and communicating clearly.
Take accurate messages and relay them promptly to the appropriate person or department.
Distribute incoming mail and keep mailbox labels accurate and up to date.
Review monthly office billing for accuracy, process invoices for approval, and coordinate repairs as needed.
Maintain a clean, orderly appearance in shared office areas, including the conference room, copy room, and reception area.
Order mailing supplies and processing courier and express mail invoices.
Order and maintain office supplies and process related invoices for payment.
Monitor copier performance and coordinate repairs as needed.
Maintain fax and postage machines to support daily office operations.
Scan and organize documents and survey materials accurately and efficiently.
Provide clerical and secretarial support as assigned by the supervisor.
Assist with special projects by completing assigned tasks and supporting project coordination as needed.
Perform other related duties as assigned to support CSS operations.