Receptionist & Administrative Assistant

K2 Services • Palo Alto, CA

1d • $26 - $28 • Onsite

About The Position

Opensity Solutions is seeking an energetic, polished, and service-driven Receptionist & Office Services Specialist to join their team supporting one of the nation's most prestigious law firms. In this dynamic role, the individual will serve as the first point of contact for attorneys, clients, and visitors while helping ensure seamless day-to-day office operations. Responsibilities include creating exceptional first impressions, supporting hospitality, mail services, records management, and office services, playing a vital role in delivering an outstanding workplace experience. The role requires a customer-focused professional who thrives in a fast-paced, high-touch environment and enjoys being the face of an organization while delivering exceptional service behind the scenes.

Requirements

• High School Diploma or equivalent required
• At least 1 year of professional experience in reception, hospitality, office services, administrative support, or a customer-facing role
• Outstanding communication and interpersonal skills
• Strong attention to detail and organizational abilities
• Ability to multitask and prioritize in a fast-paced professional environment
• Professional demeanor with a commitment to delivering exceptional client service
• Positive attitude, strong work ethic, and willingness to learn new skills

Nice To Haves

• Experience in legal, corporate, hospitality, or professional services environments is a plus

Responsibilities

• Deliver a warm, professional, and memorable welcome to clients and visitors
• Answer and direct incoming calls with confidence and professionalism
• Manage front desk operations and maintain an organized, welcoming reception area
• Serve as a trusted resource for guests, attorneys, and staff by providing timely assistance and information
• Coordinate conference rooms and meeting spaces to ensure a seamless experience for clients and guests
• Order and arrange catering and refreshments for meetings and special events
• Ensure common areas, kitchens, and hospitality spaces remain organized, stocked, and client-ready
• Anticipate client needs and respond with a proactive, "can-do" approach
• Process invoices
• Process expense reports
• Maintain accurate tracking of production requests, deliveries, and associated records
• Support filing, records management, retrieval, and database maintenance activities
• Perform other administrative tasks/projects as needed
• Deliver high-quality service while meeting deadlines and service commitments
• Collaborate closely with attorneys, administrative professionals, and team members to support daily operations
• Maintain compliance with established procedures, best practices, and client service standards
• Demonstrate flexibility and adaptability to meet the changing needs of a busy legal environment

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED