Reception & Office Administrative Coordinator

Peter Cremer North America LP•Cincinnati, OH

10d•$22 - $26•Onsite

About The Position

The Receptionist & Administrative Assistant serves as the first point of contact for visitors, employees, vendors, contractors, and callers at our manufacturing facility and corporate office. This position is responsible for creating a professional, welcoming environment while managing front desk operations, visitor control, communications, and general administrative support. The Receptionist plays a key role in maintaining efficient office operations, supporting internal departments, and ensuring a positive experience for all guests and employees.

Requirements

High School Diploma or GED required.
Minimum of 5 year of receptionist, front desk, customer service, or administrative support experience.
Demonstrates a high level of rigor, accuracy, and attention to detail in all work activities.
Customer-service oriented
Professional and welcoming demeanor
Strong communicator
Organized and dependable
Comfortable interacting with all levels of the organization
Effective in a manufacturing and office environment simultaneously

Nice To Haves

Associate Degree in Business Administration or related field preferred.
Experience in a manufacturing, industrial, and corporate office environment preferred.

Responsibilities

Greet and assist visitors, customers, vendors, contractors, and employees in a professional and friendly manner.
Manage visitor sign-in procedures, security protocols, and visitor badges.
Notify employees of guest arrivals and coordinate visitor access as required.
Maintain reception and lobby areas to ensure a clean, organized, and professional appearance.
Serve as the primary point of contact for general inquiries.
Answer, screen, and route incoming telephone calls promptly and professionally.
Respond to general inquiries and direct requests to the appropriate department.
Monitor and distribute incoming emails received through general company mailboxes when applicable.
Provide administrative support to plant leadership, Human Resources, and other departments as needed.
Maintain office records, filing systems, and data entry processes.
Schedule conference rooms and support meeting logistics.
Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments and courier services.
Manage office, breakroom, and administrative supply inventories and place orders as needed.
Coordinate with office vendors, service providers, and support partners to ensure efficient day-to-day operations.
Support company meetings, employee events, and special projects.
Assist with basic onboarding activities, including visitor processing for new hires.