Reception (Corporate Office)/Office Coordinator (HR) - 7:30 a.m. Start

OSI Group•Aurora, IL

9d•$20 - $29•Onsite

About The Position

As a premier global food provider, the OSI Group partners with the world’s leading foodservice and retail food brands to provide concept-to-table solutions that delight consumers around the globe. Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We’re looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers. The Highlights: Are you someone who loves creating a welcoming experience, keeping things organized, and being the go-to person who helps everything run smoothly? Join the OSI team as our Office Coordinator – Reception and become the heartbeat of our Corporate Office! In this highly visible role, you’ll be the friendly first face and voice people encounter — greeting visitors, supporting employees, managing front desk operations, and helping create an exceptional workplace experience. Beyond reception, you’ll partner closely with our Human Resources team to support recruiting, employee engagement, reporting, events, and day-to-day office operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, loves helping people, and takes pride in staying organized and detail-oriented. Every day brings something new — from coordinating meetings and managing office logistics to supporting HR initiatives that impact employees across the organization. If you’re professional, personable, tech-savvy, and energized by keeping operations running seamlessly, we’d love to meet you! Position Summary: The Office Coordinator - Reception (Corporate Office) serves as the first point of contact at the front desk for the corporate office, creating a welcoming and professional environment for visitors, employees, and callers. Manages a high volume of incoming calls, directing inquiries appropriately while maintaining strong judgment, confidentiality, and professionalism. Supports the Human Resources team with administrative tasks, ensuring accuracy and timeliness. Requires strong attention to detail, effective communication skills, and proficiency in Microsoft Office and other systems.

Requirements

Excellent proficiency in all Microsoft Office Suite Products.
Familiar with Excel, proficiency preferred (including the creation of simple pivot table, tracking sheets and forms)
Able to work in a team environment.
Ability to multi-task in a fast-paced environment.
Good communications skills.
Good problem-solving skills.
Act with high level of professionalism, confidentiality, and courtesy.
This is a highly visible position at our front desk. Must be reliable, on time and resourceful.

Nice To Haves

3-5 years of experience in related field is preferred.
Preferably 1-2 years of experience in HR environment, but not required.
Familiar with a payroll, HRIS or other HR systems preferred.
Bilingual - English/Spanish a plus but not required
Trained on First-Aid, CPR, AED is a plus.

Responsibilities

Greet customers and walk-ins' visitors. Ensure all visitors sign in/out of the logbook.
Organize and maintain reception area, office supply replenishment, maintaining welcome coffee station; replenishment of coffee station.
Answer phone calls, screen calls, assist customers when necessary, and transfer calls to the appropriate departments.
Assist with other front desk duties as assigned, including ordering flowers, and/or processing bereavement donations, creating Fed-Ex shipments; assisting with outgoing mail and deliveries.
Assist with coordination of meetings and events.
Perform business processes critical to ongoing HR operations using internal systems
Follow security procedures, such as monitoring logbook, issuing visitor badges, creation and deactivation of employee/contractor badges to the facility.
May be asked to contact medical professionals for employees seeking medical attention.
Support with the creation/removal of office/cubicle name tags at the appropriate floors.
Sort and distribute incoming mail within the Corporate office
Coordinate delivery of mail to other Indiana locations via Shipping/Receiving
Manage postage machine and assist with outgoing mail and shipment
Generate, analyze, and distribute TA reports using excel and TA software applications
Assist with financial-related tasks, including placing credit card orders and processing expense reports
Provide general administrative support to the HR team including interview scheduling, room reservations, and travel arrangements
Order food and supplies for meetings
Assist with other HR duties as assigned
Assist with HR duties regarding invoice coding, scheduling candidate(s) travel, including coding candidate expenses
Preparing and sending benefit or leave forms; employee change forms; drafting letters; coordinating training or other activities.
Assist with job transfers and HR change forms.
Maintain HR employee files, ensuring accuracy and confidentiality.
Assist with the Service Award program, including reporting and distributing awards.
Assist with employee engagement activities.
This role has the responsibility to understand and places in practice appropriate safety procedures. This responsibility is achieved through education, training, use of protective equipment (as applicable) and by following safety policies, regulations, standards, and laws.
Perform other duties as assigned.