Receiving & Inventory Clerk I/II

Emergent Holdings•Lansing, MI

3d•Onsite

About The Position

Primarily responsible for receiving and inventory areas, coordinating, storing, stocking, and distributing a wide variety of mail, materials and supplies throughout the building, including mail room, print center, IT, etc. Unloads shipments from receiving dock and sorts items for delivery. Responsible for the maintenance of archival file storage and prepares files for storage or destruction off site. Contacts include buyers, delivery personnel, and employees throughout the company. When the incumbent qualifies and is able to perform all responsibilities independently, they will progress to a level II.

Requirements

High school diploma, or G.E.D.
No experience required for Receiving & Inventory Clerk I.
One year experience as Receiving & Inventory Clerk I or minimum one-year equivalent experience for Receiving & Inventory Clerk II.
Some experience monitoring the work of others for Receiving & Inventory Clerk II.
Effective communication skills.
Excellent organizational skills and ability to prioritize work.
Basic math skills.
Ability to manage work with minimal direction.
Ability to enter alpha/numeric data accurately.
A valid driver’s license.
Ability to move or lift heavy objects weighing up to 70 lbs. unassisted.
Basic computer skills.
Basic spreadsheet software skills.
Ability to meet established deadlines.
Ability to establish a personal rapport at all levels of the organization, including external customers and managers, and to resolve conflicts in a professional manner for Level II.
Thorough knowledge of departmental procedures and workflows for Level II.
Ability to communicate properly and provide clear direction to staff members and other departmental contacts for Level II.
Basic word processing software skills for Level II.
Demonstrated proficiency in all responsibilities listed for level I for Level II.

Nice To Haves

Six months experience in shipping/receiving.

Responsibilities

Maintains company stock & inventory and assists with purchase requests.
Fulfills, ships, and delivers stock materials and special orders to departments.
Maintains a supply of marketing materials and processes marketing and claim kit orders by collecting, combining, and shipping kits to policyholders.
Collects special orders & USPS mail using company vehicle as required.
Assists with preparation for corporate displays at exhibitions, conferences, trade shows, etc.
Retrieves claim documents, maintains storage and inventory for 30 days and properly disposes of confidential documents in accordance with record retention guidelines.
Verifies contents of deliveries for accuracy and/or damage.
General upkeep and maintenance of Receiving area & equipment.
Maintains production activity & inventory logs as requested by area leadership.
Assists departments in maintaining file storage.
Maintains computerized spreadsheet of specialized inventory.
Maintains archival file storage, which includes the removal of files from departments, cataloging and storing files, working with internal departments to meet corporate retention guidelines and preparing files for storage or destruction offsite.
Delivers final products to appropriate parties for distribution.
Maintains confidentiality of materials in process both in draft and final form.
Assists as needed during special events and projects.
Creates name tags and signs for building.
Utilizes the Asset Tags and Disposals system.
Assists with coordination of building recycling (i.e. collection, scheduling etc.). Acts as point of contact with recycling vendor.
Compiles reports for management (i.e. tracking of offsite boxes with vendors).
Reviews, prioritizes, and coordinates work coming into the receiving area or stock room. Monitors workflows to ensure that assignments are completed in a timely manner and deliveries are made accurately.
Provides individual and group training to others as needed.