Receiving Coordinator

Moser's•Holts Summit, MO

2d•Onsite

About The Position

As the Receiving Coordinator, you will be responsible for managing all backdoor receiving operations, ensuring accurate and efficient handling of incoming shipments. You will oversee vendor deliveries, verify invoices, and ensure proper documentation for all received goods. You will review and reconcile invoices, resolve discrepancies, and maintain accurate records to support financial accuracy. Additionally, you will coordinate and process store orders, working closely with vendors and store leadership to ensure proper inventory flow. Your role is critical in maintaining organized receiving operations, preventing loss, and ensuring smooth store operations.

Requirements

1-2 years of experience in receiving, inventory control, or accounts payable, preferably in a retail or grocery environment.
Knowledge of receiving operations, inventory management, and invoice reconciliation.
Familiarity with accounts payable processes, including invoice verification and dispute resolution.
Proficiency with inventory management software and technology used for receiving and tracking shipments.
Strong organizational and time-management skills to handle multiple tasks and priorities.
Ability to work with vendors and store leadership to resolve discrepancies and maintain accurate records.
Attention to detail for verifying shipments, quality control, and documentation accuracy.
Ability to work in a team environment and communicate effectively with all levels of staff.
Strong problem-solving skills for addressing shipment and invoice discrepancies.
Basic math and reading skills to verify shipments, process invoices, and track inventory levels.

Responsibilities

Oversee all backdoor receiving operations, ensuring accurate and efficient processing of incoming shipments.
Verify and inspect deliveries for accuracy, quality, and compliance with purchase orders.
Review and reconcile invoices against received shipments, ensuring proper documentation and accuracy.
Work with vendors and store leadership to resolve invoice discrepancies and payment issues.
Maintain accurate receiving records, including invoices, packing slips, and purchase orders.
Process and coordinate store orders, ensuring timely and correct deliveries to maintain proper inventory levels.
Monitor and track vendor performance, addressing any issues related to late or incorrect shipments.
Ensure compliance with company policies and procedures for receiving, invoicing, and inventory control.
Prevent loss and shrinkage by following proper security measures and verifying all received goods.
Coordinate returns and damaged goods claims with vendors to ensure proper credit or replacement.
Communicate with department managers and store leadership regarding inventory arrivals, shortages, or discrepancies.
Maintain a clean and organized receiving area, ensuring compliance with safety regulations.
Utilize store technology and software systems to process and track received goods and invoices.
Maintain backdoor security, do not leave the backdoor receiving door unlocked without a clear line of sight. Nothing should leave or enter the back door without your approval and inspection.
Perform all other duties as assigned.