Receiving Coordinator

WANNER ENGINEERING INC•Minneapolis, MN

2d•$19 - $31•Onsite

About The Position

The Receiving Coordinator supports Wanner Engineering’s warehouse and production operations by receiving purchased materials and products accurately, safely, and promptly. The role uses the ERP system to record receipts against purchase orders, maintain traceability, and route receiving documents for follow-up. This hourly, individual-contributor position follows established purchasing, quality, and inventory procedures, escalates discrepancies requiring supervisor or buyer action, and assists other operational areas as business needs require. The position works primarily in receiving, warehouse, and manufacturing areas, with regular movement between the loading dock, storage locations, and production areas. It involves processing and verifying receipts using computers and receiving documents, moving materials to warehouse locations or internal customers, and maintaining safe, clean, and organized work areas. Employees must follow applicable safety and quality procedures, including requirements for personal protective equipment and material handling.

Requirements

Ability to operate a forklift and maintain required certification.
Ability to read measurements and work with metric units, volume, kilograms, and unit conversions.
Basic computer skills and ability to learn and navigate ERP receiving screens and related system functions.
Ability to read Wanner part numbers and interpret applicable 12-character alphanumeric configuration strings.
Ability to follow written procedures, identify discrepancies, and maintain accurate transaction and receiving records.

Nice To Haves

For internal candidates, prior experience in assembly or another Wanner production or warehouse area is preferred.
For external candidates, two to four years of receiving experience in a manufacturing environment, including handling large or heavy packages, is preferred.
Experience using an ERP or MRP system is preferred.
Microsoft Word or Excel experience is helpful.
Experience in an ISO 9001 quality management system environment is helpful.

Responsibilities

Inspect incoming shipments before unloading or receipt, when practical, for visible damage, tampering, or signs of loss in transit; document and promptly report damage to the supervisor.
Match deliveries to packing slips and applicable ERP purchase orders, verifying vendor, PO and line numbers, item details, unit of measure, shipped quantity, and open quantity due.
Check Wanner part numbers and configuration details, including applicable revisions or 12-character alphanumeric configuration information, against purchase orders and receiving documents.
Record receipts in the ERP system using the approved purchase order receiving process, entering required purchase order, packing slip, quantity, unit, warehouse, receiving location, and other information.
Accurately record partial receipts and refer quantity, item, price, or other purchase order discrepancies to a supervisor or buyer; do not record more than delivered or alter purchase order details to force a match.
Follow established procedures for lot-controlled or serialized items, capture required lot or serial information, and report missing or mismatched identification before completing receipts.
Identify items requiring inspection, certificates, or other documentation; route them to the designated inspection or hold area and notify Quality or a supervisor. Keep held material out of available stock until properly released.
Prioritize incoming air shipments and other supervisor-designated urgent materials while processing other receipts promptly and safely.
Organize the receiving area, protect material identification and paperwork, and communicate delays or urgent needs to the supervisor.
Route packing slips and supporting receiving paperwork to Accounting according to established procedures; identify discrepancies and missing documents for follow-up.
Move received materials from the dock to the correct warehouse location or internal customer, and transport materials between the Linden Building and Main Building as assigned while maintaining identification and handling requirements.
Support cycle counts and inventory investigations by locating material and researching receiving documentation or ERP transaction details when requested.
Maintain clean, safe, and organized receiving and warehouse areas; use required material-handling equipment and follow traffic rules when traveling between buildings.
Contribute ideas and participate in continuous improvement, training, and current ISO quality management system requirements.
Assist other departments and perform other duties as assigned.
Communicate professionally and respectfully, collaborate with coworkers and other departments, demonstrate accountability and dependability, follow company values and safety and quality procedures, and support continuous improvement.