Receiving Clerk

VLS Environmental Solutions, LLC•Wauwatosa, WI

12d•Onsite

About The Position

This position is responsible for overseeing the inbound material receiving and will be responsible for daily administrative functions and modified scheduling efforts. This position will work with the Approvals, Scheduling and Operations teams to ensure that all Approval Requirements, standard operating procedures, Regulatory Requirements, special safety needs and facility documentation requirements are followed for the receipt of material into the facilities in Milwaukee (West Allis).

Requirements

Overseeing the inbound material receiving
Daily administrative functions
Modified scheduling efforts
Work with Approvals, Scheduling and Operations teams
Ensure all Approval Requirements are followed
Ensure standard operating procedures are followed
Ensure Regulatory Requirements are followed
Ensure special safety needs are followed
Ensure facility documentation requirements are followed
Monitor daily Inbound Schedule
Ensure drivers arrive in appropriate time slots
Provide information to Scheduling and Operations if drivers are delayed/cancelled
Ensure drivers produce proper paperwork
Utilize computerized scales
Record weights of incoming and outgoing loads
Accurately match shipments to manifest/bill of lading
Record receiving data in computer system
Report and record discrepancies
Analyze and prepare documents for waste streams and drivers
Ensure appropriate disposal outlets are assigned
Assist with load inspection paperwork
Identify treatable vs. non treatable waste streams
Initiate work orders
Initiate proper QA/QC paperwork
Interact with truck drivers, operations, and office staff
Maintain accurate records of inbound and outbound materials
Assist with proper storage of materials and inventory
Enter incoming loads into Digital Waste, Acumatica, & SharePoint log sheet
Communicate with Client Services Team about received loads
Sign off on manifests
Reconcile and scan loads into Digital Waste
Facilitate communication between Ops and Client Services on received waste
Facilitate communication between client services, lab, and ops team for "off spec" loads
Collect and scan DOT required documents

Responsibilities

Monitor daily Inbound Schedule and ensure each driver arrives in their appropriate time slots or if delayed/cancelled, information provided to Scheduling and Operations.
Ensure each driver produces the proper paperwork to allow the material they are hauling to be received by the facility.
Utilize computerized scales to record the weights of incoming and outgoing loads.
Accurately match shipments to their associated manifest/bill of lading and record receiving data in computer system.
Report and record discrepancies as required.
Analyze and prepare documents needed for waste streams and drivers.
Ensure appropriate disposal outlets are accurately assigned to the different type of waste streams.
Assist with load inspection paperwork and help identify treatable vs. non treatable waste streams.
Initiate work orders and proper QA/QC paperwork.
Effectively interact with truck drivers, operations, and office staff.
Maintain accurate records of inbound and outbound materials.
Assist with proper storage of materials and inventory.
Enter the incoming loads into Digital Waste, Acumatica, & the daily SharePoint log sheet.
Communicate w/ the Client Services Team that the load has received.
Sign off on all manifests after the waste has been accepted & received.
Reconcile & scan all loads into Digital Waste.
Facilitate communication between the Ops and Client Services on received waste.
Facilitate communication between client services, the lab, & the ops team for any “off spec” loads.
Collect and scan in all DOT required documents (fuel receipts and daily driver sheets).
Additional Responsibilities as assigned.