Rebuild (Repair) Project Coordinator

Royal Restoration•Springfield, VA

1d•$51,938 - $62,549•Onsite

About The Position

Royal Restoration is a growing property damage restoration company specializing in emergency services (water, mold, fire), contents services, and full reconstruction. We work closely with insurance carriers, TPAs, property managers, and homeowners to deliver fast, compliant, and high-quality restoration services. We are seeking an experienced Rebuild (Reconstruction) Project Coordinator with strong TPA/SLA workflow experience to support and help grow our Reconstruction Division . This role is ideal for someone who is organized, proactive, and experienced with keeping repair projects moving—from approval to completion—while maintaining strong communication and documentation. The Rebuild Project Coordinator is responsible for coordinating repair/reconstruction jobs from intake/assignment through completion and billing support. This role requires strong understanding of insurance repair workflows, documentation standards, scheduling, and subcontractor/material coordination—especially within TPA-driven programs .

Requirements

TPA program experience / SLA-driven coordination experience (repair/rebuild side)
Experience coordinating reconstruction/repair projects in restoration or construction
Strong scheduling, follow-up, and multi-project management skills in a fast-paced environment
Excellent written/verbal communication and customer service
Strong attention to detail and documentation discipline
Comfortable using project management, estimating, and documentation tools (Dash/Xactimate platforms a plus)

Nice To Haves

Xactimate experience (or ability to learn quickly)
Experience with large-loss, multi-unit, or multi-trade rebuilds
Knowledge of insurance billing, invoicing, and change order processes
Prior restoration office or construction coordination background

Responsibilities

Coordinate reconstruction/repair projects (drywall, painting, flooring, cabinetry, trim, electrical, plumbing, HVAC, etc.)
Manage job intake, customer communication, work authorizations, and required documentation
Support compliance for TPA programs and SLA/KPI timelines , including (as applicable): Contractor Connection Alacrity Sedgwick
Schedule project milestones: site visits, walkthroughs, material deliveries, subcontractors, inspections, and completion dates
Request, collect, and organize subcontractor bids , scopes, COIs, W-9s, pricing, and availability
Coordinate ordering and tracking of materials (cabinets, flooring, drywall, paint, fixtures, etc.) to prevent delays
Maintain clean job documentation: photos, signed approvals, change orders, invoices, and notes
Assist with estimates, supplements, and approval requests (with PM/Estimator support)
Track job progress from start to finish and help prevent delays, denials, and missed deadlines
Communicate with adjusters, TPA reviewers, property managers, subs, and customers
Maintain accurate internal job status tracking and reporting for leadership and project managers
Support project managers and field teams with day-to-day coordination to ensure smooth execution