Real Estate Transactional Legal Assistant

Benesch Law•New York, NY

29d•$90,000 - $115,000•Hybrid

About The Position

At Benesch, we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees. The firm is committed to providing the highest level of legal service and creating a positive work environment, which has earned it placement on Chicago and Cleveland's Top Workplaces lists and advancement on the AmLaw 150 list. Benesch is recognized for attracting and retaining top talent, offering a hybrid schedule, career development and growth, transparent leadership, and celebrating diversity, equity, and inclusion. The firm has offices in Chicago, Columbus, San Francisco, New York City, and Wilmington, and is one of the fastest-growing firms in the nation. Benesch is seeking a Real Estate Transactional Legal Assistant for its Practice Support department in the New York office. This role offers an opportunity to be part of a dynamic team in a cutting-edge office, assisting attorneys in an energetic, fast-paced environment. The Legal Assistant will handle complex and specialized administrative and clerical support activities related to the specific work and function of assigned timekeeper(s), providing support, coordinating travel, calendaring, and other support needs. The attorneys are looking for a contributor who wants to be an involved member of their team.

Requirements

High School Diploma
Three years of real estate experience
Ability to handle multiple priorities at one time
Ability to work well with others
Excellent communication skills
Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word)
Comprehensive knowledge in PDF software
Excellent customer service attitude

Nice To Haves

Experience with InTapp Time
Experience with Intapp Open
Experience with Chrome River Expense Reporting
Experience with Aderant
Experience with Interaction
Experience with iManage

Responsibilities

Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments.
Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters.
Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and DocuSign, and assisting with complex filing and closing logistics.
Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods.
Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
Enter and release attorney's billable time in accordance with firm guidelines.
Review proformas for billings received from the Accounting Department to clients for services rendered.
Perform initial conflict checks and open/close client matters and prepare engagement letters.
Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
Coordinate travel arrangements and track travel expenses for timely reimbursement.
Communicate professionally and promptly with internal and external clients to deliver a high level of customer service, consistent with the Firm's "First in Service" philosophy.
Proactively participates as a member of the practice group support coverage team.
Stay current in the use of all firm systems and practices.
May require overtime or weekend hours.
Perform additional office support duties as assigned/requested.