Real Estate Transaction Coordinator, Off-Market & Distressed Property (Remote)

Blue Peak Ventures Real Estate • SC, SC

39d • $60,000 - $70,000 • Remote

About The Position

Once the acquisitions team has a signed agreement, you own the path to closing. You will know where every active file stands, what is blocking it, what must happen next, who is responsible, and when an issue needs to be escalated. This is not a conventional MLS transaction-coordinator role. One file may involve an expiring reinstatement quote, a foreclosure auction, several deeds, a hard-to-reach heir, a mobile signing, and an occupant who has not moved out. Your job is to work out the next steps, involve the right people, and keep following through until the transaction is closed and the file is complete. You will manage multiple active transactions at different stages, primarily involving properties in South Carolina. You will use the company’s systems and communication tools to track deadlines, document progress, coordinate the parties involved, and keep each file moving toward closing.

Requirements

• Personally owned difficult files in off-market real estate, distressed acquisitions, investor transactions, title or closing operations, foreclosure or default servicing, probate or inherited property, property management, or difficult occupancy.
• Direct experience with at least two of the following: curative title, probate or heirship, foreclosure or loss mitigation, payoffs or reinstatements, deeds and signings, property access, difficult occupancy, eviction coordination, or cash for keys.
• Experience keeping multiple active files moving while protecting hard deadlines and good-through dates.
• Clear written and verbal communication with sellers, attorneys, title companies, lenders, notaries, occupants, and vendors.
• Sound judgment about when to act, when to follow up more firmly, and when a decision belongs with counsel or leadership.
• Comfort learning new systems and using a CRM, shared trackers, e-signature tools, automation, and AI-assisted workflows to reduce missed steps and repetitive follow-up.
• Three or more years of experience in off-market real estate, title or closing operations, default servicing, foreclosure, probate, property operations, or another environment involving difficult real-estate files.
• Legally authorized to work in the United States.
• Currently located in South Carolina, North Carolina, Georgia, Florida, Tennessee, or Texas.

Nice To Haves

• Experience has been limited to routine MLS administration and you have not had to resolve unclear title, lender, seller, access, occupancy, or closing problems.

Responsibilities

• Manage every active file from agreement through close-out. Track critical dates, current blockers, next actions, responsible parties, and escalation points.
• Order and follow up on payoffs and reinstatement quotes, protect good-through dates, coordinate lender packages, and keep foreclosure deadlines visible.
• Coordinate deeds, signatures, notarization, mobile signings, escrow, settlement documents, recording, and other closing logistics with attorneys, title partners, lenders, and notaries.
• Keep sellers informed, make clear requests, and follow up before a missed step or loss of confidence threatens the transaction.
• Coordinate lockboxes, utilities, locksmiths, vendors, property security, access, and approved cash-for-keys or move-out plans.
• Confirm recording, send settlement information to the bookkeeper, close the file properly, and improve the checklist, template, trigger, or handoff when the same problem appears more than once.
• Recommend next steps and move routine work forward.

Benefits

• Permanent, full-time role
• Base compensation: $60,000–$70,000 per year
• Eligible for overtime in accordance with applicable law
• Core working hours are generally Monday through Friday, 8:30 am to 5:00 pm Eastern Time
• Remote work
• Opportunity to add support or move into a Lead Transaction Coordinator role as transaction volume grows
• Paid-time-off policies (currently being finalized)
• Company holidays (currently being finalized)
• Remote-work support (currently being finalized)
• Business-expense reimbursement (currently being finalized)
• Other employee programs (currently being finalized)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed