Real Estate Paralegal II

Love's Travel Stops & Country Stores•Oklahoma City, OK

16d

About The Position

The Real Estate Paralegal II provides intermediate level support for Love’s multi-state real estate portfolio activities. This position demonstrates competency in fundamental real estate transaction processes while preparing drafts, performing thorough reviews, managing standard transaction components, and escalating non-routine issues with reduced oversight. The role applies foundational knowledge of Love’s real estate operations across the nation while working with independence appropriate to an intermediate-level paralegal role within the Legal Department real estate team.

Requirements

HS Diploma or equivalent required.
1-3 years of related real estate acquisition transaction experience in a law firm, title company, or corporate legal department, with experience preparing common real estate transaction documentation and familiarity with real property title matters
Proficient in Microsoft Office, Microsoft Word, and ability to learn new software applications and computer programs
Ability to type efficiently
Strong oral communication
Understanding of real estate terminology, concepts, and transaction processes
Familiarity with title commitments, surveys, and exception documents
Document review and proofreading abilities
Experience with legal document types (deeds, easements, purchase agreements, leases)
Strong written communication skills for drafting correspondence
Professional verbal communication for client and vendor interactions
Active listening skills for training and instruction
Ability to ask clarifying questions when uncertain
Exceptional attention to detail and accuracy
Strong organizational and time management abilities
Ability to prioritize multiple tasks and deadlines
Collaborative teamwork skills
Ability to apply and continue developing knowledge of complex legal and real estate concepts
Adaptability to new processes and systems
Initiative in seeking guidance when needed
Requires prolonged sitting, some bending and stooping
Occasional lifting up to 50 pounds
Manual dexterity sufficient to operate office equipment, e.g. computer keyboard, copy machine, printer, and calculator
Ability to perceive sound at normal speaking levels with or without correction, and visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading

Nice To Haves

Certification as legal assistant, paralegal, or equivalent experience preferred
working knowledge of LexisNexis or Westlaw legal research (or willingness to learn)

Responsibilities

Coordinate standard transaction components and provide assistance in a large, multi-state portfolio of residential and commercial real estate acquisition, sale, use, and development activities
Prepare, review, and assist in negotiating standard transaction documents, including purchase and sale contracts, lease agreements, deeds, development agreements, easements and other conveyance, use and development instruments, 1031 tax deferred exchange transaction documents, eminent domain documents, and other legal instruments, with guidance on non-routine terms and tasks
Review and analyze title commitments, exception documents, and surveys; identify routine title and survey issues; assist in resolving issues with team guidance; and draft title objection letters
Coordinate standard closing activities and serve as a point of contact for opposing parties, title companies, surveyors, vendors, and other third parties, escalating non-routine issues to senior team members or attorneys
Apply developing knowledge of real estate processes, legal documentation, title and survey review, client communication, and vendor coordination to manage standard transaction components with minimal oversight while building expertise in complex real estate concepts and documents
Review closing documents for accuracy and completeness and ensure timely compilation of electronic closing binders for all acquired and leased sites
Docket and manage relevant contractual deadlines; keep members of the Real Estate Department, in-house attorneys, and Executives, as requested, apprised of such deadlines and other contractual requirements; ensure Fixed Assets and Treasury Departments are informed of upcoming real estate closings; provide outside tax consultants with information on acquired and sold sites; and provide other support and information pertinent to real estate transactions internally and externally, as requested
Act as a liaison between the Legal Department and the Real Estate Department (including multiple in-house real estate project managers), other internal business clients, vendors and other third parties on real estate matters
Educate business clients on standard real estate acquisition and development processes and coordinate attorney guidance on legal or non-routine issues
Participate in regular meetings with in-house Legal real estate team, including attorneys, other real estate paralegals, and support staff, to report on standard real estate matters, review assigned docket items, and identify other matters requiring attention
Attend and represent the Legal Department in periodic real estate status meetings with members of the Executive team and Real Estate Department
Ensure maintenance of organized real estate files, consistent with departmental requirements, and accurate and current electronic real estate docket (and assist with weekly disbursement of same to members of the Real Estate Department, in-house attorneys and Executives, as requested), and compliance with real estate purchase agreements
Act in a general legal support role for in-house corporate counsel and the Legal Department, as needed, by assisting in the preparation and review of miscellaneous business or litigation documentation, the conduct of legal or other research, and the performance of general legal support tasks
Maintain confidentiality of sensitive legal, transactional, and business information consistent with Company policies and legal obligations.
Timely and accurately enter and update status of projects in matter management system and contracts in enterprise contract system
Leverage Company-provided technology and artificial intelligence resources in the performance of assigned responsibilities, consistent with Company policies and departmental expectations.
Other duties assigned as needed