Real Estate Operations & Marketing Coordinator

Z Real Estate•Las Cruces, NM

30d

About The Position

Z Real Estate is looking for a detail-driven, highly organized Operations & Marketing Coordinator to keep our business running smoothly behind the scenes. This person ensures that every listing launch, buyer experience, marketing piece, and post-closing follow-up is executed with precision. You will NOT communicate with clients; instead, you prepare the systems, materials, marketing, and operational processes that allow our agents to deliver exceptional service. This role is perfect for someone who thrives on checklists, loves supporting a fast-moving real estate team from the background, and enjoys a blend of marketing, administrative systems, and operations work.

Requirements

detail-driven
highly organized

Responsibilities

Manage daily social media posting, content scheduling, and template use through Canva.
Keep the marketing calendar and content deadlines on track.
Coordinate all pre-marketing launch activities for new listings (videos, photos, fliers, brochures, postcards, countertop binders, etc.).
Capture local photos while out in the community for future social use.
Prepare newsletters, postcard campaigns, and BHGRE magazine orders for SOI/past clients.
Support client appreciation events and seasonal campaigns.
Prepare documents and offer drafts behind the scenes for agents to send.
Handle drop-offs/pickups for keys, earnest money, or other real-estate-related items.
Coordinate marketing assets and MLS data entry; leave listings in draft prior to launch.
Schedule photographers, videographers, lockboxes, and signs.
Produce printed marketing materials (fliers, brochures, binder inserts).
Track showing activity, collect selective feedback, and update internal systems.
Process offers (file uploads, title/lender communication, MLS updates — executed on behalf of agent).
Support pre-closing tasks: walk-through scheduling, utilities reminders, gifts, and testimonial workflows.
Prep pre-listing packets, buyer packets, folders, mailers, and personalized materials.
Prepare Get-To-Know-You emails, follow-up calendars, and CRM tagging.
Maintain accurate input in Realvolve, Google Drive, Skyslope, and business trackers.
Create stacks of handwritten card mailers for future touchpoints (birthdays, anniversaries, etc.).
Prepare buyer consultation folders and customized buyer packets.
Map and coordinate showings, print reports, and organize route logistics.
Upload contracts to Skyslope/Google Drive and complete internal workflows after offer acceptance.