Real Estate Transaction & Operations Coordinator
About The Position
We are looking for a highly organized, detail-oriented Transaction Coordinator/Operations Coordinator to manage the backend of our real estate transactions and keep deals moving smoothly from contract to close. This is an in-office position only and is critical to our day-to-day operations. You will work closely with Acquisitions, Dispositions, Title Companies, Sellers, Buyers, and internal leadership to ensure accuracy, compliance, and on-time closings . If you thrive in structured environments, love checklists, and can juggle multiple deadlines without dropping the ball—this role is for you.
Requirements
- Strong organizational and time-management skills
- Extremely detail-oriented (accuracy matters here)
- Excellent written and verbal communication
- Ability to manage multiple files at once without missing deadlines
- Calm under pressure and deadline-driven
- Coachable and process-oriented
- Comfortable working 100% in-office
Nice To Haves
- Real estate transaction coordination or escrow/title experience
- Operations, admin, or project coordination background
- CRM experience (Podio, Google Workspace, etc)
- Familiarity with real estate contracts and closing processes
Responsibilities
- Manage real estate transactions from executed contract through closing
- Coordinate with title companies, escrow officers, attorneys, and lenders
- Request, track, and review required documents (PSAs, addenda, payoffs, disclosures)
- Monitor timelines, contingencies, extensions, and closing dates
- Communicate regularly with sellers, buyers, and internal teams
- Handle utilities coordination, insurance, and closing requirements
- Maintain accurate records and updates in CRM
- Ensure compliance with internal SOPs and transaction checklists
- Support leadership with operational tasks and reporting as needed
Benefits
- Competitive base pay
- Clear processes, SOPs, and training
- Supportive but fast-paced team environment
- Long-term growth opportunity within operations leadership
- Stability in a growing real estate company
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
