Real Estate Operations Manager

Heritage - Crystal Clean LLC•Hoffman Estates, IL

9d•$102,000 - $130,000•Onsite

About The Position

The Manager, Real Estate Operations manages real estate and facility/site improvement projects across departments, including lease administration, transaction support, and strategic portfolio planning. This role reports to and supports Company legal leadership.

Requirements

Bachelor's degree and at least 8 years of experience in commercial real estate transactions, lease administration, property acquisitions, or corporate real estate operations OR a high school diploma/GED and at least 10 years of the same experience.
Experience in project management involving real estate transactions, facility projects, or capital improvement and fit-out projects
Experience establishing and implementing a robust process for KPI reporting
Experience supporting permitting, certificates of occupancy, and zoning reviews
Knowledge of real estate
Strong written and verbal communication skills
Strong negotiation and networking skills
Ability to adhere to established schedules and deadlines
Ability to maintain confidential information

Nice To Haves

Experience with real estate management platforms
PMP Certification

Responsibilities

Prepare and review real estate documents, including LOIs, leases, amendments, estoppels, and other transactional documents.
Manage and track lease expirations, coordinating with executive leadership to evaluate renewal, relocation, expansion, consolidation, and disposition opportunities.
Utilize CoStar Real Estate Manager software to streamline operations, create reports, track lease data, manage critical dates and property information, and maintain legal files for all real estate transactions.
Assist management with the creation of short-term and long-term strategic planning for the entire real estate portfolio.
Assist in the creation and execution of standard operating procedures (SOPs) for real estate and facilities projects, such as new facility requests, move management, relocations, and overall transactions.
Create vendor requests in the accounts payable portal for new landlords or real estate vendors and process special check requests.
Work with local jurisdictions to obtain Certificates of Occupancy for new locations.
Develop a deep understanding of the Company's business and the needs of its operating locations, including branches, hubs, depots, treatment and recycling facilities, and railroad sites.
Develop slides and presentations for approval of real estate transactions and assist with crafting negotiation strategies to close transactions with optimal terms for the Company.
Work with Company departments and managers to develop standards, objectives, and characteristics for each property type to ensure each property meets or exceeds business goals.
Develop strong relationships with vendors, including landlords, real estate brokerage resources, and permitting consultants, to support real estate goals.
Monitor and ensure full compliance for property-related activities, including leases, zoning, certificates of occupancy, environmental regulations, and other requirements.
Partner with the lease accounting and finance teams to review annual budgets and monthly or quarterly reports; approve invoices, CAM reconciliations, and property taxes; and oversee database management and the third-party lease administration vendor.
Work with the EHS team to address facility hazards and potential environmental risks associated with leased and owned properties.
Own, track, and manage CARs and MOCs for all real estate projects.
Perform additional duties as directed.