Real Estate Legal Assistant

AGG Careers•Atlanta, GA

About The Position

Arnall Golden Gregory LLP ("AGG"), an Atlanta-based law firm with approximately 200 attorneys, is seeking a Real Estate Legal Assistant responsible for assisting and supporting attorneys within the Real Estate Practice Group. The ideal candidate should have a minimum of five (5) years’ experience as a Legal Assistant with prior real estate experience in a law firm or similar setting with knowledge of legal technology and processes associated with real estate. Must have strong organizational skills, requiring excellent clerical skills and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite, and other software packages. Position Reports to: Real Estate Practice Group Co-Chairs and Legal Support Supervisor Overall Responsibilities: Primary duties will include, but are not limited, to the following:

Requirements

Good office coordination and organizational skills
Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
Professional demeanor and customer service orientated
Strong ability to perceive and analyze problems, as well as develop, recommend and implement practical solutions
Assertive and confident
Quality control and detail oriented
Team oriented, flexible, and creative
Proficiency in navigating through entire Microsoft Office Suite
Proficiency in use of PDF software and emailing of documents; general administrative duties, such as transcription and sending faxes
Ability to communicate effectively with clients
At least 5 years of experience in above skill areas
High School diploma (or equivalent)
Demonstrated proficiency in MS Office Suite and Adobe software programs

Nice To Haves

Bachelor’s Degree preferred

Responsibilities

Provide legal and administrative support to Real Estate attorneys
Provide case management support as needed
Communicate effectively with attorneys, clients, witnesses, court personnel, and opposing counsel
Revise, format and finalize documents as directed by attorneys
Perform document comparisons and redline/blackline documents through the use of Litera
Prepare documents for signature via DocuSign
Assemble/scan/copy documents/closing binders for physical or electronic production to clients
Schedule and organize activities such as meetings, travel, and conferences for attorneys
Manage and maintain attorney calendars and calendar pertinent deadlines
Prepare monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
Prepare reimbursement and marketing expense reports; track reimbursements for receipt of payment
Maintain personal correspondence, reading files, billing letters, expense reports and time entry files
Manage hard copy and electronic file; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
Enter timesheets into Firm database for attorneys
Open new client/matter files per Firm procedures
Prepare FedEx packages and other mailings; monitor tracking for same
Analyze factual information under the supervision of the assigning attorney
Perform any other duties that may be assigned with regard to this position